Right Attitudes

A Little-Known Public-Speaking Tip

October 27, 2017 By Nagesh Belludi 1 Comment

If you’ve expected to address an audience that you aren’t familiar with, it can be difficult to connect with your audience and build a rapport.

Ask the organizer for the names of a half dozen people who will be in the audience.

Contact them and find out about their backgrounds and their expectations for your presentation.

Thank them when you start your speech.

Doing this homework, identifying the specific requirements, and customizing your presentations will impress the audience. Whatever the topic, audiences respond best when speakers personalize their communication.

How to Respond to Others’ Emotional Situations

October 25, 2017 By Nagesh Belludi 3 Comments

People Tap Into Their Support Systems to Gain Perspective on a Challenging Situation

When people get unhappy, they need a shoulder.

When they get vulnerable, they need a hand.

When they get upset, they need an ear.

People approach their loved ones when they get emotional and want to convey the pain they feel.

Above all, under the direct influence of their anguishes, people like to rant and rave. Once they come to terms with whatever caused their aggravations, they’re ready move on.

Contrary to normal assumption, human nature is such that people are not always looking for others’ advice. Even when patients go to a shrink, they tend to already know the answer to the question they are posing. They just want their shrink (or any interlocutor) to agree with their decision and support them whether the shrink shares their judgments or not.

To Respond to Emotions, Stop Trying to Fix Problems and Just Listen

When a friend, coworker, or employee approaches you when he is upset, use empathic listening to understand his emotions.

The University of Florida’s Dr. Richard Rathe recommends a technique he calls BATHE (Background-Affects-Troubles-Handling-Empathy) that he says has been effective in handling conflicts with staff, family, and friends:

Background: Ask questions about the situation. Don’t ask for details at this time. Try to understand the different expectations and feelings at play. Steer clear of trivializing the situation.
Affects: Ask about how the situation affects your friend and how it makes him feel. Remember that people are often not entirely aware of their own emotions. Strong emotions often set off knee-jerk reactions that people come to regret later.
Troubles: Ask what agitates your friend most about the present situation. Try to explore the symptoms and causes of those emotions even as you withhold your judgment. Suppress your instinctive emotional reaction, stay open-minded and sensitive, and hear out the full message before you respond. Bear your friend’s foibles by reminding yourself that perhaps he has entirely valid reasons for feeling, acting, and speaking as he does.
Handling: Ask how your friend is handling the conflict or the crisis. Broach similar circumstances in the past. Skillfully ask questions that encourage him to focus on actions. Mention options he may have not yet considered. Even baby steps can strengthen your friend’s sense of self-worth and turn out positive emotions.
Empathy: Express sympathy, understanding, and support for your friend’s position and sentiments. Tell him you understand what happened to him from his perspective, even if you differ with his response. Identify specific sentiments (e.g. anger, embarrassment, or regret) to communicate to him that you understand how he feels. Tell him that his feelings are completely reasonable—which they are, given his point of view. Reinforce your friend’s plan to deal with the problem.

Idea for Impact: Empathy makes you easy to confide in. The feeling of being listened to without judgment compels your friend to respond with patience. Only then can he open up his mind to being influenced by you.

How to Guard Against Anything You May Inadvertently Overlook

October 23, 2017 By Nagesh Belludi Leave a Comment

The World is More Inundated with Uncertainties and Errors Than Ever Before

Checklists can help you learn about prospective oversights and mistakes, recognize them in context, and sharpen your decisions.

I am a big fan of Harvard surgeon and columnist Atul Gawande’s The Checklist Manifesto (2009.) His bestseller is an engaging reminder of how the world has become so complex.

The use of the humble checklist can help you manage the myriad of complexities that underlie most contemporary professional (and personal) undertakings—where what you must do is too complex to carry out reliably from memory alone. Checklists “provide a kind of a cognitive net. They catch mental flaws inherent in all of us—flaws of memory and attention and thoroughness.”

Gawande begins The Checklist Manifesto with an examination of the characteristics of errors from ignorance (mistakes you make because you don’t know enough—“much of the world and universe is—and will remain—outside our understanding and control”), and errors of ineptitude (mistakes you make because you don’t apply correctly what you know.) Most human and organizational failures involve the latter.

The philosophy is that you push the power of decision making out to the periphery and away from the center. You give people the room to adapt, based on their experience and expertise. All you ask is that they talk to one another and take responsibility. That is what works.

The surgery room, Gawande’s own profession, is the principal setting for many of the book’s illustrative examples of how the introduction of checklists dramatically reduced the rate of complications from surgery. He also provides handy stories from other realms of human endeavor—aviation, structural engineering, and Wall Street-investing.

Getting Things Right, Every Time

Checklists are particularly valuable in situations where the stakes are high enough, but your impulsive thought process could lead to suboptimal decisions.

The benefits of checklists also feature prominently in the thought-provoking Think Twice: Harnessing the Power of Counterintuition (2012.) The author, Credit Suisse Investment analyst and polymath Michael J. Mauboussin, argues that checklists are more effective in certain domains than in others:

A checklist’s applicability is largely a function of a domain’s stability. In stable environments, where cause and effect is pretty clear and things don’t change much, checklists are great. But in rapidly changing environments that are heavily circumstantial, creating a checklist is a lot more difficult. In those environments, checklists can help with certain aspects of the decision. For instance, an investor evaluating a stock may use a checklist to make sure that she builds her financial model properly.

A good checklist balances two opposing objectives. It should be general enough to allow for varying conditions, yet specific enough to guide action. Finding this balance means a checklist should not be too long; ideally, you should be able to fit it on one or two pages.

If you have yet to create a checklist, try it and see which issues surface. Concentrate on steps or procedures, and ask where decisions have gone off track before. And recognize that errors are often the result of neglecting a step, not from executing the other steps poorly.

In addition to creating checklists that are specific enough to guide action but general enough to handle changing circumstances, Mauboussin recommends keeping a journal to gather feedback from past decisions and performing “premortems” by envisioning that a imminent decision has already been proven wrong, and then identifying probable reasons for the failure.

No Matter How Proficient You May Be, Well-designed Checklists Can Immeasurably Improve the Outcomes

The notion of making and using checklists is so plainly obvious that it seems impracticable that they could have so vast an effect.

Investor Charlie Munger, the well-respected beacon of wisdom and multi-disciplinary thinking, has said, “No wise pilot, no matter how great his talent and experience, fails to use his checklist.” And, “I’m a great believer in solving hard problems by using a checklist. You need to get all the likely and unlikely answers before you; otherwise it’s easy to miss something important.”

Idea for Impact: Checklists can prevent many things that could go wrong in the hands of human beings, given our many well-documented biases and foibles. Well-designed checklists not only make sure that all the can-be-relied upon elements are in place in complex decision-making, but also provide for flexibility and room for ad hoc judgment.

Inspirational Quotations #707

October 22, 2017 By Nagesh Belludi

When we judge or criticize another person, it says nothing about that person; it merely says something about our own need to be critical.
—Anonymous

It is vanity to desire a long life and to take no heed of a good life.
—Thomas A Kempis

It is said an eastern monarch once charged his wise men to invent a sentence, to be ever in view, and which should be true and appropriate in all times and situations. They presented him with the words, ‘And this, too, shall pass away.’ How much it expresses! How chastening in the hour of pride! How consoling in the depths of affliction!
—Abraham Lincoln (American Head of State)

When the thief has no opportunity to steal he considers himself an honest man.
—The Talmud (Sacred Text of the Jewish Faith)

History teaches us that the great revolutions aren’t started by people who are utterly down and out, without hope and vision. They take place when people begin to live a little better—and when they see how much yet remains to be achieved.
—Hubert Humphrey (American Head of State)

Just as you have the instinctive natural desire to be happy and overcome suffering, so do all sentient beings; just as you have the right to fulfill this innate aspiration, so do all sentient beings. So on what exact grounds do you discriminate?
—The 14th Dalai Lama (Tibetan Buddhist Religious Leader)

When I was young I was amazed at Plutarch’s statement that the elder Cato began at the age of eighty to learn Greek. I am amazed no longer. Old age is ready to undertake tasks that youth shirked because they would take too long.
—W. Somerset Maugham (French Playwright)

Faith is kept alive in us, and gathers strength, more from practice than from speculations.
—Joseph Addison (English Essayist)

Success is a matter of understanding and religiously practicing specific, simple habits that always lead to success.
—Robert Ringer (American Entrepreneur)

Women, like men, ought to have their youth so glutted with freedom they hate the very idea of freedom.
—Vita Sackville-West (English Gardener)

In a completely rational society, the best of us would be teachers and the rest of us would have to settle for something less, because passing civilization along from one generation to the next ought to be the highest honor and the highest responsibility anyone could have.
—Lee Iacocca (American Businessperson)

Competency Modeling: How to Hire and Promote the Best

October 16, 2017 By Nagesh Belludi Leave a Comment

Standardized tests, intelligence exams, and personality assessments have been in vogue for centuries for selecting job candidates and promoting employees. For instance,

In Plato’s Greece, civil service candidates were required to pass difficult physical and cognitive tests.
In China, the Han and Tang dynasties administered tests of literary style and the classics to hire the establishment bureaucrats. Aspirants were required to pass multiple three-day provincial exams and then take a final exam in the imperial capital.

Modern hiring practices have centered on the idea of competencies—specific behaviors, skills, knowledge, and pertinent experiences—identified for successful job performance.

Harvard psychologist David McClelland first proposed the idea of ‘competence’. In 1973, he introduced a then-revolutionary idea that transformed how companies hire and promote people. In his influential paper, titled “Testing for Competence Rather than for Intelligence,” McClelland made a case that a candidate’s GPA, IQ, or scores from intelligence or aptitude tests were not all as valid predictors of job success as was then imagined.

McClelland argued that another set of factors—“competences”—were better measures for explaining job success. To hire the best person for any job, McClelland recommended that organizations,

Begin by analyzing people who now have the job and people who held that job previously.
Classify the star performers—say the top 10%—by some logical and meaningful metric.
Compare the star performers to people who are merely average by a systematic method.
Identify the traits, characteristics, and behaviors in the star performers and not in the average performers.
Hire and promote people who have demonstrated the distinct traits and behaviors of the star performers.

Over the years, McClelland’s paper has evolved into “competency modeling,” a widespread methodology that is now at the heart of how many companies manage talent and achieve professional development for employees.

Not only are competencies often hard to define and understand, but testing for competencies through simulation or evidence is very difficult. Not to mention of how hard it is to assess employees quickly. Hence, at many “competency-driven” companies, human resources departments have dedicated teams to develop and implement competency models (see example from 3M, the Minnesota-based industrial and consumer products) to hire, train, evaluate, and promote employees.

Competency models form the baseline criteria for identifying high-potential employees, and succession management procedures.

Inspirational Quotations #706

October 15, 2017 By Nagesh Belludi

Faith is a function of the heart. It must be enforced by reason. The two are not antagonistic as some think. The more intense one’s faith is, the more it whet’s one’s reason. When faith becomes blind it dies.
—Mohandas K. Gandhi (Indian Hindu Political leader)

If we put the emphasis upon the right things, if we live the life that is worth while and then fail, we will survive all disasters, we will out-live all misfortune. We should be so well balanced and symmetrical, that nothing which could ever happen could throw us off our center, so that no matter what misfortune should overtake us, there would still be a whole magnificent man or woman left after being stripped of everything else.
—Orison Swett Marden (American New Thought Writer)

If you want to live a happy life, tie it to a goal, not to people or things.
—Albert Einstein (German-born Theoretical Physicist)

The truth is found when men are free to pursue it.
—Franklin D. Roosevelt (American Head of State)

To live in the presence of great truths and eternal laws, to be led by permanent ideals—that is what keeps a man patient when the world ignores him, and calm and unspoiled when the world praises him.
—Honore de Balzac (French Novelist)

Knowledge cultivates your seeds and does not sow in you seeds.
—Khalil Gibran (Lebanese-born American Philosopher)

The underdog often starts the fight, and occasionally the upper dog deserves to win.
—E. W. Howe (American Novelist)

Love is the strongest force the world possesses, and yet it is the humblest imaginable.
—Mohandas K. Gandhi (Indian Hindu Political leader)

The future is an opaque mirror. Anyone who tries to look into it sees nothing but the dim outlines of an old and worried face.
—Jim Bishop (American Journalist)

In historic events, the so-called great men are labels giving names to events, and like labels they have but the smallest connection with the event itself. Every act of theirs, which appears to them an act of their own will, is in an historical sense involuntary and is related to the whole course of history and predestined from eternity.
—Leo Tolstoy (Russian Novelist)

A little neglect may breed great mischief. For want of a nail, the shoe was lost; for want of a shoe, the horse was lost; and for want of a horse, the rider was lost; being overtaken, and slain by the enemy. All for want of care about a horse-shoe nail.
—Benjamin Franklin (American Political leader)

Realize the Truth Yourself

October 13, 2017 By Nagesh Belludi Leave a Comment

So much of what you’ll hear and what you’re taught may turn out to be incorrect on closer scrutiny.

Whether it’s advice from the experts, what you hear in the media, or what your mother told you, if it is of any consequence, take the time to work out for yourself whether it is factual.

The great Hindu spiritual leader Swami Vivekananda (1863–1902) once instructed, “Do not believe in a thing because you have read about it in a book. Do not believe in a thing because another man has said it was true. Do not believe in words because they are hallowed by tradition. Find out the truth for yourself. Reason it out. That is realization.”

Idea for Impact: It’s not sensible to believe any assertion unless you have good reason for doing so. If you care whether your beliefs about the world are reliable, you must establish them on the sound, relevant evidence. Until you can organize that evidence and determine whether a belief is true or isn’t, you must suspend your judgment. The celebrated British mathematician, logician, and political activist Bertrand Russell (1872–1970) wrote in Why Men Fight: A Method of Abolishing the International Duel (1917,)

Men fear thought as they fear nothing else on earth—more than ruin, more even than death. Thought is subversive and revolutionary, destructive and terrible; thought is merciless to privilege, established institutions, and comfortable habits; thought is anarchic and lawless, indifferent to authority, careless of the well-tried wisdom of the ages. Thought looks into the pit of hell and is not afraid.

How to Combat Burnout at Work

October 11, 2017 By Nagesh Belludi 1 Comment

Employee burnout, the slow and steady physical and psychological fatigue and depletion caused by one’s work-life, reflects a fundamental challenge of working life.

Burnout is characterized by reduced personal accomplishment, physical exhaustion and unremitting weariness, feelings of despair and helplessness, and cynical attitudes toward work, life, and people.

Many people work in situations that are conducive to burnout. The prevalence of demanding job characteristics and the pressures of collegial and supervisory relationships, together with inadequate job resources and motivational job characteristics can trigger burnout.

If you’re feeling worn out, overwhelmed, even depressed at work, here’s how to nurse your exhaustion before it escalates into a burnout:

Investigate ways to limit or disconnect exposure to stress-initiators. First, understand and rank all the triggers of stress. Reflect on your existing responsibilities and relationships at work, and identify any element that strains your enthusiasm or diminishes your energy.
Restructure your work. If you’re dealing with excessive job demands and are provided with inadequate job resources, try to discard low-gain and high-pain tasks and responsibilities. Ask for more resources, and reach out to people you find supportive and motivating. If all else fails, lower your standards.
Seek opportunities for psychological detachment from work. Stop thinking about work during your leisure time and disengage yourself mentally from work.
Nurture yourself. Your needs belong to the top. As you make your way through a busy life, don’t ignore prioritizing taking care of yourself. Don’t surrender, settle, or lose hope. Don’t compromise yourself and become what you can settle for.

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People Tap Into Their Support Systems to Gain Perspective on a Challenging Situation

To Respond to Emotions, Stop Trying to Fix Problems and Just Listen

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The World is More Inundated with Uncertainties and Errors Than Ever Before

Getting Things Right, Every Time

No Matter How Proficient You May Be, Well-designed Checklists Can Immeasurably Improve the Outcomes

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