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Task Management

How to … Tame Your Calendar Before It Tames You

September 3, 2025 By Nagesh Belludi Leave a Comment

How to ... Tame Your Calendar Before It Tames You If you’re a working professional with a family, your calendar probably feels like a runaway train. One minute you’re fine, the next you’re missing deadlines, forgetting birthdays, and wondering how your day disappeared. Here’s how to fix it:

  • Start your day with a plan. Take 15 minutes each morning to pick your top three tasks. Not everything—just the three that matter most. Split your time into “must-dos” and “want-to-dos.” This helps you stop reacting to everyone else’s chaos and focus on what counts.
  • Block time for deep work. Set aside three two-hour blocks each week—early, mid, and late week. Use them to think, plan, read, or catch up. No meetings. No distractions. President Richard Nixon used to sneak off to a quiet office just to get things done. You can too.
  • End your day with a reset. Spend 30 minutes wrapping up. Clear your desk, answer emails, return calls, jot down loose thoughts. This helps you switch off and enjoy your evening without your brain spinning like a washing machine.

Idea for Impact: Use your calendar as a weapon, not a shackle. Dictate your hours with intent, or watch them be looted by the trivial and the dim. Reclaim your time—or be ruled by the petty tyranny of other people’s priorities.

Wondering what to read next?

  1. Ask This One Question Every Morning to Find Your Focus
  2. Don’t Do the Easiest Jobs First
  3. Stop Putting Off Your Toughest Tasks
  4. The Midday Check
  5. Get Unstuck and Take Action Now

Filed Under: Living the Good Life, Sharpening Your Skills Tagged With: Discipline, Efficiency, Getting Things Done, Procrastination, Stress, Tardiness, Task Management, Time Management, Work-Life, Workplace

Thought Without Action is a Rehearsal for Irrelevance

August 8, 2025 By Nagesh Belludi Leave a Comment

Success Lives in Execution, Not in Perfect Plans Strategy means nothing without execution. Yet too often, plans drown in opinion. Feedback loops expand. Timelines slip. Clarity dies by excessive rumination.

Want momentum? Stop collecting takes. Set a direction, trim the noise, act.

Every added voice risks dilution. Every delay compounds cost.

Decisiveness is underrated. Strategy doesn’t need universal buy-in—it needs movement. Adapt when you must, but not at the expense of traction.

Idea for Impact: Momentum isn’t built on many voices, but on one that dares to commit. Success lives in execution, not in perfect plans. Every time.

Wondering what to read next?

  1. Don’t Do the Easiest Jobs First
  2. Ask This One Question Every Morning to Find Your Focus
  3. Did School Turn You Into a Procrastinator?
  4. Why Doing a Terrible Job First Actually Works
  5. An Effective Question to Help Feel the Success Now

Filed Under: Living the Good Life, Sharpening Your Skills Tagged With: Clutter, Decision-Making, Discipline, Getting Things Done, Motivation, Procrastination, Task Management

Why Doing a Terrible Job First Actually Works

June 5, 2025 By Nagesh Belludi Leave a Comment

Metamorphosis Concept Butterfly Life Cycle: Why Doing a Terrible Job First Actually Works

A fellow grad student once said, “I was stuck on my dissertation for six months until my advisor gave me two words that changed everything: ‘write drivel.'” The idea was simple. Starting with anything is easier than waiting for brilliance to strike.

This principle extends beyond writing: procrastination often arises from the fear of imperfection, making even simple tasks—whether drafting an essay, pitching an idea, or cleaning out the attic—feel overwhelming; the solution is to lower your expectations: scribble down whatever comes to mind, wash one dish, or toss one useless box, because even chaotic progress is still progress.

Once an imperfect first version exists, refinement becomes natural. The mind shifts from avoidance to problem-solving, and momentum builds. Perfectionism paralyzes. Iteration unlocks creativity. Masterpieces are never created in a single stroke—they begin as rough sketches.

Conquer initial friction by taking decisive steps. Start small, lower the bar, and welcome the imperfect. Let messy drafts, shaky attempts, and awkward beginnings propel you forward toward success.

Idea for Impact: Start badly—then make it better. That is how great things are made.

Wondering what to read next?

  1. How to Banish Your Inner Perfectionist
  2. Did School Turn You Into a Procrastinator?
  3. Don’t Do the Easiest Jobs First
  4. Ask This One Question Every Morning to Find Your Focus
  5. Separate the Job of Creating and Improving

Filed Under: Mental Models, Sharpening Your Skills Tagged With: Decision-Making, Discipline, Getting Things Done, Lifehacks, Motivation, Perfectionism, Procrastination, Tardiness, Task Management

Did School Turn You Into a Procrastinator?

May 12, 2025 By Nagesh Belludi Leave a Comment

The Academic Environment is a Breeding Ground for Procrastination for Many Students

Procrastination likely started as something you picked up from others. Watching people around you delay tasks felt normal, even harmless. As a kid, putting things off gave quick relief with few real consequences. Over time, it became your default.

School gave it room to grow. You postponed homework, studying—everything. Disorganization, fear of failure, and the myth that you “work best under pressure” fueled it. Deadlines made it worse. The thrill of cramming tricked you into thinking it worked. You got by. Decent grades hid the stress, mistakes, and half-baked work. That selective memory helped the habit stick.

Then came college. More freedom, less structure. The “perfect moment” to start was always tomorrow. Cramming brought excitement. Stress and mediocre results followed. Still, you did okay—better than expected. That made you wonder: why put in more effort if coasting works?

At work, procrastination still lingers. You meet deadlines, maybe even get praised. That feeds the illusion. But it comes at a cost. The constant rush strains your focus, saps energy, and stirs anxiety. It also hurts relationships as delays build frustration. You keep thinking pressure boosts performance, but that belief wears you down.

Idea for Impact: Last-minute adrenaline feels productive. It’s not. It spikes stress and blocks growth. Breaking the cycle isn’t easy—but it’s necessary. And worth it. Because it’s not just you who pays the price—it’s everyone else who relies on you.

Wondering what to read next?

  1. Just Start with ONE THING
  2. Don’t Do the Easiest Jobs First
  3. Why Doing a Terrible Job First Actually Works
  4. Big Shifts Start Small—One Change at a Time
  5. Ask This One Question Every Morning to Find Your Focus

Filed Under: Mental Models, Sharpening Your Skills Tagged With: Decision-Making, Discipline, Fear, Getting Things Done, Goals, Motivation, Perfectionism, Procrastination, Task Management, Time Management

Powerful Systems, Costly Upkeep

March 28, 2025 By Nagesh Belludi Leave a Comment

'Getting Things Done' by David Allen (ISBN 0670899240) David Allen developed the Getting Things Done (GTD) system to help individuals manage tasks and commitments through a process of capturing, clarifying, organizing, reflecting, and engaging. His book, Getting Things Done: The Art of Stress-Free Productivity (2001,) gained significant traction in the mid-2000s, alongside the growth of productivity blogs and digital tools. However, the system’s high maintenance demands have discouraged many users.

GTD demands considerable time investment, beginning with the capture of all tasks, projects, and “open loops,” followed by organizing them into actionable lists. Consistent upkeep, especially the weekly review, is critical for the system’s effectiveness. However, this ongoing maintenance can become burdensome, particularly for individuals with demanding schedules, as the time spent managing the system often outweighs the productivity benefits. Consequently, most users adapt the GTD framework to suit their needs rather than strictly adhering to the original methodology.

Idea for Impact: Any system, no matter how powerful, requires you to balance its benefits with the time you spend maintaining it. Experiment with simpler methods—sometimes, complex frameworks create more work than they solve.

Wondering what to read next?

  1. Don’t Do the Easiest Jobs First
  2. Ask This One Question Every Morning to Find Your Focus
  3. How to Help an Employee Who Has Too Many Loops Open at Once
  4. Stop Putting Off Your Toughest Tasks
  5. How to … Tame Your Calendar Before It Tames You

Filed Under: Mental Models, Sharpening Your Skills Tagged With: Clutter, Discipline, Procrastination, Tardiness, Task Management, Time Management

Some Worry is Useful

December 27, 2024 By Nagesh Belludi Leave a Comment

Some Worry is Useful - What Action Can You Take Now Worry can often feel overwhelming, but it usually serves a purpose. Some anxious thoughts can help you prepare, avoid surprises, and motivate action. To manage your worry effectively, ask yourself, “How is my worry helpful?” and “When does it become unproductive?”

Train yourself to differentiate between productive and unproductive thoughts. For instance, when preparing for a significant work presentation, channel your worry into action. Focus on researching your topic, creating slides, and practicing your delivery. This productive worry acts as your to-do list. In contrast, if you find yourself fretting about job loss, unproductive thoughts like “What if I can’t find a new job?” may arise. Instead of spiraling, take action—update your resume and start networking. If you’re worried about a family gathering, thoughts like “What if everyone argues?” distract you from what you can control. Instead, plan activities that foster conversation.

Idea for Impact: When worry strikes, ask, “Can I take action today?” If the answer is yes, get to work. Tackling your worries directly helps alleviate anxiety.

Wondering what to read next?

  1. Don’t Do the Easiest Jobs First
  2. Ask This One Question Every Morning to Find Your Focus
  3. Did School Turn You Into a Procrastinator?
  4. Why Doing a Terrible Job First Actually Works
  5. Thought Without Action is a Rehearsal for Irrelevance

Filed Under: Living the Good Life, Mental Models, Sharpening Your Skills Tagged With: Anxiety, Decision-Making, Emotions, Getting Things Done, Introspection, Motivation, Procrastination, Task Management

Don’t Keep Running Hard If You’re Not Making Progress

August 22, 2024 By Nagesh Belludi Leave a Comment

Don't Keep Running Hard If You're Not Making Progress - Avoid Working Hard Without Progress Do you really understand how you’re spending your time?

A lot of folks think they’re putting more hours into strategic work than they actually are. Check your calendar from the past month. If you’re anything like the managers I work with, you’ll probably find it’s easier to justify your daily grind than to explain why you’re doing everything you shouldn’t be.

  • Make time audits a habit. Add up the hours you’ve spent on your strategic priorities. Was it enough? Most people end up scrambling with urgent tasks instead of focusing on what really matters.
  • Identify your top three priorities for the year and ensure you’re dedicating enough time to them each week. If you’re falling short, it’s time to cut back on other commitments, delegate more, and clear some space in your schedule for what truly counts.

Idea for Impact: Your time often drifts away from your intentions. Don’t just run hard without making progress. Get your priorities straight. Be disciplined with your time.

Wondering what to read next?

  1. Personal Energy: How to Manage It and Get More Done // Summary of ‘The Power of Full Engagement’
  2. Ask This One Question Every Morning to Find Your Focus
  3. Stop Putting Off Your Toughest Tasks
  4. The Mental Junkyard Hour
  5. A Guaranteed Formula for Success: Identify Your #1 Priority and Finish It First

Filed Under: Sharpening Your Skills Tagged With: Getting Things Done, Mindfulness, Procrastination, Productivity, Task Management, Time Management

Don’t Do the Easiest Jobs First

January 15, 2024 By Nagesh Belludi Leave a Comment

Eat that Frog; How to get your working day off to a good start Yes, it’s hard to hit the ground running in the morning. It’s tempting to mark easy tasks off your to-do list—switching over your laundry or checking email in a few minutes, but you never stop there. The sense of accomplishment you’ll get from such small things usually never builds up.

Small tasks may make you feel as if you’re being super-productive, but when you start your working day with such a laid-back approach, it’s easy to get stuck in a pattern of avoiding demanding, complicated tasks. When you reach the end of the day, you’ll find you’ve not achieved anything substantial at all—just a lot of ‘stuff’ that won’t make much difference. Tackling your easiest tasks first won’t build confidence for the harder ones.

In his bestselling book Eat That Frog! : 21 Great Ways to Stop Procrastinating and Get More Done in Less Time (2001,) self-help author Brian Tracy recommends taking on the most challenging task first—the large, hideous frog. Your frog is almost certainly the task you’re most likely to put on the back burner, but it’ll also have the greatest impact.

If you want to trick your brain into getting started, use my 10-Minute Dash Technique to launch that first step of the ‘frog’ that’s the toughest. Within 10 minutes, you’ll find that getting started and feeling good about your progress means it’s easy to build momentum. Seemingly difficult tasks get easier once you get working on them. That’s how you lower the threshold for taking action and building momentum. When you’ve accomplished a high-impact ‘frog,’ you can power through the rest of the day knowing that your most important task has been achieved.

Idea for Impact: Unleash your productivity potential. Don’t fill your day with small things that add up. Yes, you can move over the laundry in a few minutes, but don’t stop there.

Wondering what to read next?

  1. Ask This One Question Every Morning to Find Your Focus
  2. Did School Turn You Into a Procrastinator?
  3. Why Doing a Terrible Job First Actually Works
  4. How to … Tame Your Calendar Before It Tames You
  5. Zeigarnik Effect: How Incomplete Tasks Trigger Stress

Filed Under: Living the Good Life, Mental Models, Sharpening Your Skills Tagged With: Decision-Making, Discipline, Getting Things Done, Motivation, Procrastination, Tardiness, Task Management, Time Management

Always Demand Deadlines: We Perform Better Under Constraints

December 23, 2023 By Nagesh Belludi Leave a Comment

Always Demand Deadlines: We Perform Better Under Constraints Whenever someone requests something from you, or when you embark on a task yourself, it’s essential to always establish a clear deadline.

Having a well-defined timeframe instills a sense of urgency, raises the stakes, and promotes accountability. These elements are crucial for igniting motivation in just about anyone.

The presence of a looming deadline, whether self-imposed or externally set, can trigger a primal fight-or-flight response. This response releases adrenaline, which can be a powerful asset in surmounting tasks while making distractions far less tempting.

Deadlines serve as effective filters, cutting away unnecessary fluff. According to Parkinson’s Law, a task will often expand to fill the time allocated to it. Having a deadline curtails this tendency and shields you from the relentless pursuit of perfection.

Wondering what to read next?

  1. Did School Turn You Into a Procrastinator?
  2. Get Unstuck and Take Action Now
  3. A Guaranteed Formula for Success: Identify Your #1 Priority and Finish It First
  4. Keep Your Eyes on the Prize [Two-Minute Mentor #9]
  5. Ask This One Question Every Morning to Find Your Focus

Filed Under: Effective Communication, Sharpening Your Skills Tagged With: Discipline, Getting Things Done, Motivation, Procrastination, Task Management, Time Management

Why You Should Make a Daily Appointment with Your Worries

September 25, 2023 By Nagesh Belludi Leave a Comment

Set aside specific 15- to 30-minute appointments on your calendar for focused “Worry Time.”

Make them regular if possible, as in “I’ll worry from 4:00 to 4:30 p.m. every evening.”

If a worry emerges before or after your Worry Time, jot it down and tackle it later.

For the span of your set Worry Time, agonize over whatever is bothering you. Chew on your problems or write them down. Then commit yourself to get back to your routine.

Don’t do this right before bed or first thing in the morning, especially if you tend to wake up with a sense of anxiety over everything that needs to be done.

Ruminating about the past and worrying about the future makes staying in the present moment impossible. It’s mentally and emotionally draining. It interferes with moving forward. Therefore, by using this focused time for worrying, you can get your worries out of the way. Put off any emergent worries until your next scheduled worry session, just as you should ‘do’ emails at set points during the day instead of letting them disrupt your flow.

Limiting your time to worry can also make your Worry Time productive. By having a clear limit to how much time you can spend thinking about an issue, you can push yourself to seek a solution instead of ruminating endlessly.

With some practice, you’ll learn not to let those inevitable anxieties flood your thoughts throughout your day.

Wondering what to read next?

  1. Get Everything Out of Your Head
  2. The Power of Negative Thinking
  3. Cope with Anxiety and Stop Obsessive Worrying by Creating a Worry Box
  4. Seven Ways to Let Go of Regret
  5. Expressive Writing Can Help You Heal

Filed Under: Living the Good Life, Mental Models, Sharpening Your Skills Tagged With: Anxiety, Introspection, Mindfulness, Task Management, Worry

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About: Nagesh Belludi [hire] is a St. Petersburg, Florida-based freethinker, investor, and leadership coach. He specializes in helping executives and companies ensure that the overall quality of their decision-making benefits isn’t compromised by a lack of a big-picture understanding.

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