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How to Stimulate Group Creativity // Book Summary of Edward de Bono’s ‘Six Thinking Hats’

May 13, 2016 By Nagesh Belludi

Stimulate Group Creativity Using Edward de Bono's 'Six Thinking Hats'

In his bestselling book Six Thinking Hats, Edward de Bono describes a powerful problem-solving approach that enriches mental flexibility by encouraging individuals and groups to attack an issue from six independent but complementary perspectives.

Edward de Bono is a leading authority in creative thinking. He is widely regarded as the father of lateral thinking. De Bono has written over 70 books on thinking and creativity.

Using the ‘Six Thinking Hats’ for Structured Brainstorming

De Bono created the ‘six thinking hats’ method after identifying six distinct lines of human thought in problem solving. De Bono calls each approach a “hat” and assigns them different colors.

At the heart of the ‘six thinking hats’ method are six different colored hats that participants put on—literally or metaphorically—to represent the type of thinking they should concentrate on while wearing each.

  1. White is neutral, objective, and fact-based. A white hat is concerned with objective data: “What information do we have? What information do we need? What information are we missing? How can get the information we need? What objective questions should be asked?”
  2. Red denotes passion, anger, intuition, and emotions. A red hat considers the emotional side of problem solving, which is often neglected or masked in meetings: “What are our gut reactions to the matter at hand?”
  3. Black is somber, serious, and cautious. A black hat is vigilant, plays devil’s advocate, and encourages derogatory and judgmental behavior: “what are the weaknesses of these ideas? What are the risks? What could go wrong?”
  4. Yellow represents positive thinking, hope, and optimism to counteract the black hat’s power. A yellow hat plays “the angel’s advocate” and is cheerful and confident: “What are the best-case scenarios? What are the best aspects of this? What are the advantages? Who can benefit from this?”
  5. Green signifies abundance, growth, richness, and fertility. A green hat is the hat of creativity; it rejects established rules and norms, and invents new approaches: “What are some new ideas on this subject? What is interesting about this idea? What are the variances in these ideas?”
  6. Blue represents the sky and therefore provides the overarching perspective. A blue hat performs “meta thinking” and is concerned with the organization of the thinking process and the use of other hats. The blue hat synthesizes and reconciles different viewpoints. At the start of a brainstorming session, the blue hat sets the stage for where the discussion may go. The blue hat guides and sustains the discussion, often restating its purposes: “What are we thinking about? What is the goal? What should we do next? What have we achieved so far? What should we do to achieve more?” At the conclusion of the brainstorming session, the blue hat appraises the discussion, and proposes a plan of action.

Use De Bono’s Six Thinking Hats Model for Critical Thinking and Problem Solving

'Six Thinking Hats' by Edward de Bono (ISBN 0316178314) An individual working alone may use the approach to consider broader, distinct lines of thought. By changing hats, the individual can switch viewpoints and ensure that he/she is not stuck in specific thinking patterns.

However, the approach is best suited to group discussions (when chaired by a skilled facilitator) in which conflicting ideas may never otherwise be fully synthesized into plans of action. By persuading each participant to think constructively alongside other participants, the ‘six thinking hats’ method taps into group members’diverse perspectives and uses their collective knowledge without destructive conflict.

Using these hats nurtures creativity by letting participants step beyond their typical roles and contribute to developing, organizing, and progressing ideas. Participants can also identify how their cognitive state at any one time shapes how they approach problems.

Recommendation: Read. Edward de Bono’s Six Thinking Hats presents a very effective technique for stimulating group creativity. The method can remove mental blocks, organize ideas and information, foster cross-fertilization, and help conduct thinking sessions more productively than do other brainstorming methods.

Complement with Dan Ciampa’s Taking Advice for an excellent framework on the kind of advice network you need on strategic, operational, political, and personal elements of your work and life. Read my summary in this article.

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Filed Under: Mental Models, Sharpening Your Skills Tagged With: Conversations, Creativity, Critical Thinking, Mental Models, Networking, Social Dynamics, Teams, Thinking Tools, Thought Process, Winning on the Job

How to Address Employees with Inappropriate Clothing

April 26, 2016 By Nagesh Belludi Leave a Comment

Inappropriate dressing is one of those workplace concerns that is often ignored or forgotten until it becomes a problem. Revealing clothing can be an all-day distraction while a sloppy or untidy employee can project an unprofessional image about the entire company.

Some employees simply don’t get it when it comes to clothing choices for work. Inexperienced employees may walk into their offices wearing miniskirts, low rise jeans, baggy jeans that keep falling off the waist, baseball caps, spaghetti strap tops, low-cut blouses that expose the midriff, sandals, flip-flops, inappropriate tattoos, body piercings, or a three-day stubble.

Sadly, managers often avoid talking about inappropriate clothing because the highly sensitive and personal nature of those discussions makes them uncomfortable, especially when the offending employee is of the other gender.

Letting the problem fester makes the situation worse: each day the offending employee doesn’t hear an objection only reinforces his/her assumption that the clothing is appropriate and increases the prospect of a defensive reaction when a manager decides to finally address the issue.

How to Tell an Employee Who Is Dressed Inappropriately?

Dealing with unprofessional dress can be awkward, but it’s crucial to intervene directly, tactfully, and discretely.

  • Begin by having an official company policy on the expected work attire and making employees aware of it. Not only does a dress code set the standards for appropriate clothing, but it also provides a legal basis for addressing a problem without making it an issue of personal judgment. Given the modern-day relaxed rules concerning office attire, try to be specific as possible instead of using vague terms such as “business casual.” One best practice is to include pictures from dress stores for what is appropriate and what is not. Make sure the dress code is consistent with your company and industry’s culture and what your customers expect. Include policies regarding hygiene, personal grooming, tattoos, and piercings. Update the dress code to keep up with the latest professional, social, and fashion trends.
  • Inappropriate Dressing for Workplace Meet the offending employee discretely and ask, “Aaron, are you aware of our dress code?” Then, mention the specific instance of the problem, “Some of your clothes are a bit more provocative than appropriate for our workplace.” State facts and not judgments. Relate any rebuke to a business purpose, viz., the need for a professional workplace or dress-appropriateness in customer-facing roles. Ask the employee how he/she could rectify the matter. If necessary, remind that employees must accommodate the employer, not the other way around.
  • Be sensitive about religious, cultural, and gender-related aspects of office dressing. A male manager who needs to speak to a female employee (or vice versa) should consider having the problem subtly and discretely addressed through another female employee. Consider including another coworker in the conversation as a witness to prevent a discrimination claim. Seek guidance from human resources.
  • If the problem persists, try to converse again but have someone from human resources present.

Idea for Impact: A manager can forestall a great deal of employee problems by being proactive about setting expectations. Managers can and should create an appropriate work environment by defining hard boundaries on office etiquette, respectful interaction, and dress codes and then actively addressing concerns before they become problems.

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Filed Under: Managing People Tagged With: Coaching, Conversations, Etiquette, Feedback, Mentoring, Workplace

The Difference between Coaching and Feedback

November 3, 2015 By Nagesh Belludi 4 Comments

Perhaps this is a matter of semantics; but in my leadership consulting, I help managers identify the following nuances between coaching and feedback.

In the following discussion, ‘feedback’ refers chiefly to corrective or “negative” feedback. Appreciative or “positive” feedback in the form of honest praises, approvals, and compliments are just as essential as corrective feedback. As I’ve written in previous articles, great managers communicate corrective feedback and appreciative feedback distinctly instead of interspersing them in the form of “feedback sandwiches.”

Differences between Coaching and Feedback

  • Coaching is preparative. Feedback is corrective.
  • Coaching focuses on possibilities. Feedback focuses on adjustment.
  • Coaching is about future behavior. Feedback is about past (and current) behavior.
  • Coaching is inquiry-oriented. Feedback is scrutiny-oriented.
  • Coaching stems from developmental needs. Feedback stems from judgmental needs.
  • Coaching is about assisting employees reach their goals for the future. Feedback is about helping employees understand what prevents them from reaching their current goals.
  • Coaching is about advocating optimal performance. Feedback is about reinforcing appropriate behavior.
  • Coaching is more about helping employees grow. Feedback is more about helping employees not fail. (Both coaching and feedback are about helping employees succeed.)
  • Coaching guides employees in the direction that suits them best. Feedback ensures that employees uphold espoused values and meet expectations.

Wondering what to read next?

  1. Never Skip Those 1-1 Meetings
  2. Fear of Feedback: Won’t Give, Don’t Ask
  3. Fostering Growth & Development: Embrace Coachable Moments
  4. Management by Walking Around the Frontlines [Lessons from ‘The HP Way’]
  5. Never Criticize Little, Trivial Faults

Filed Under: Managing People Tagged With: Coaching, Conversations, Feedback, Great Manager

Lessons from a Social Media Disaster

March 24, 2015 By Nagesh Belludi 1 Comment

30-year-old Justine Sacco made headlines in December 2013 for insensitive remarks on Twitter during her journey to visit family in South Africa.

  • Sacco tweeted about a fellow passenger on her flight from New York’s John F. Kennedy International Airport, “‘Weird German Dude: You’re in First Class. It’s 2014. Get some deodorant.’—Inner monologue as I inhale BO. Thank God for pharmaceuticals.”
  • And then, during her layover in London, she tweeted, “Chilly—cucumber sandwiches—bad teeth. Back in London!”
  • Subsequently, before boarding her aircraft for the final leg of her trip to Cape Town, she tweeted, “Going to Africa. Hope I don’t get AIDS. Just kidding. I’m white!”

Justine Sacco published a tweet: 'Going to Africa. Hope I don't get AIDS. Just kidding. I'm White!'

Sacco Should Have Known Better

Justine Sacco was the senior director of corporate communications at the digital media conglomerate IAC/InterActiveCorp. Her career centered on managing the intent and vocabulary of internal and external communications at a large multinational company.

Sacco’s last tweet sparked an immediate furor. By the time she landed in South Africa, thousands of angry tweets responded to her remarks. Reactions ranged from “Sorry @JustineSacco, your tweet lives on forever” to “How did @JustineSacco get a PR job?! Her level of racist ignorance belongs on Fox News. #AIDS can affect anyone!” to “I’m an IAC employee and I don’t want @JustineSacco doing any communications on our behalf ever again. Ever.”

IAC/InterActiveCorp, her employer, tweeted, “This is an outrageous, offensive comment. Employee in question currently unreachable on an intl flight.” By the time she landed in South Africa, IAC had fired Sacco and released a statement saying:

The offensive comment does not reflect the views and values of IAC. We take this issue very seriously, and we have parted ways with the employee in question.

There is no excuse for the hateful statements that have been made and we condemn them unequivocally. We hope, however, that time and action, and the forgiving human spirit, will not result in the wholesale condemnation of an individual who we have otherwise known to be a decent person at core.

That One Stupid Tweet Blew up Justine Sacco’s Career

Justine Sacco later apologized for her insensitivity and stated, “Words cannot express how sorry I am, and how necessary it is for me to apologize to the people of South Africa, who I have offended due to a needless and careless tweet. … For being insensitive to this crisis … and to the millions of people living with the virus, I am ashamed. … This is my father’s country, and I was born here. I cherish my ties to South Africa and my frequent visits, but I am in anguish knowing that my remarks have caused pain to so many people here; my family, friends and fellow South Africans. I am very sorry for the pain I caused.”

Sacco is now a communications manager for a small startup in New York. Even if she realized social media’s power in the most awful way possible and learned her lesson the hard way, the chances of her ever getting another significant job in corporate communications or public relations are remote. Presumably, it will take a long time for her to rebuild her career.

Alas, Humor is a Difficult Thing

Sacco probably isn’t racist or one who doesn’t sympathize with people with AIDS. Her tweet was simply a bad tweet.

Sacco, who deleted her Twitter account right away, had a history of tweeting sarcastic remarks and offensive little jokes. “I was so naive,” she later admitted to a Gawker columnist, claiming she never expected that her tweet would be misunderstood and misconstrued in such a way. She insisted her message was an attempt to mimic what a truly racist or ignorant person would say.

Three Lessons from Justine Sacco’s Tweet: The Pitfalls of Social Media

  • Companies, publish social media guidelines for employees: Social media users easily blur the lines between their personal and professional personalities by openly declaring their affiliations on LinkedIn, Twitter, and other sites. Consequently, when they use social media in their professional or personal capacities, they can seriously harm their employer’s reputation. Whereas policing technology use or monitoring all published content is impractical, companies must educate employees about the pitfalls of social media. For example, the U.S. Air Force has a thorough handbook to help its employees engage online (and offline) communities in a positive way.
  • Folks, be mindful of your digital footprint; watch what you write. Social media has not only made us more accessible to one another, but also more accountable. Many prospective employers search social networking websites and the internet for more information on job candidates. Your online presence can be an asset or a liability. Any remark you post in the public domain can be distorted or misinterpreted. Refrain from venting complaints, writing crude posts, portraying organizations and individuals in negative light, bad-mouthing, and posting opinions on sensitive topics. Maintain a professional tone and post insightful content that appeals to prospective employers.
  • Be cautious with humor and sarcasm. “Humor is inherently ambiguous. That’s how it works. You’re saying more than one thing, and it’s never clear exactly what the message is,” says Prof. Rod Martin, who has researched the nature of humor at the University of Western Ontario. It’s amazing how quickly a well-intentioned remark or an offhand comment, when taken the wrong way, can completely derail communication. Humor and sarcasm are complicated. No matter how funny you think you are, you’ll stand the risk that people won’t “get it.” This is especially true in written form, which lacks the helpful subtext of tone and facial movement. It can be very difficult to foresee how others may receive humor or sarcasm: as a clever comment, show of callousness, or as passive-aggression. Exercise caution when it is necessary to use humor; don’t let it get out of control.

Idea for Impact: Social media mistakes may have serious consequences. Once made, those mistakes are not easy to fix. Be mindful of what you share on social media.

Postscript: While I understand the power of social media as an efficient medium for how our world currently interacts, I must admit I don’t understand why intrusive micro-blogging on Facebook (and worse, Twitter) is interesting. Personally, I find social media a gross distraction and invasion of privacy. This is besides the fact that, frankly, nobody cares where I am or what I am doing on an hour-by-hour basis. I deliberately choose to reduce my technological footprint and connect with people in more thoughtful and meaningful ways.

Wondering what to read next?

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  2. Is It Worth It to Quit Social Media?
  3. Never Make a Big Decision Without Doing This First
  4. Group Polarization: Like-Mindedness is Dangerous, Especially with Social Media
  5. Could Limiting Social Media Reduce Your Anxiety About Work?

Filed Under: Effective Communication Tagged With: Communication, Conversations, Leadership Lessons, Social Dynamics, Social Media

Stressed, Lonely, or Depressed? Could a Pet Help?

December 11, 2012 By Nagesh Belludi Leave a Comment

Getting a pet may be just what a doctor might order to help overcome stress, loneliness, and depression.

For reasons not completely understood, we need animals as much as they need us.

  • Scientific studies have confirmed anecdotal evidence that pets can play a role in taming physical responses to stress. Blood pressure is shown to drop sharply when people merely rub a cat or a dog. The presence of a loved pet can have a calming influence on blood pressure and heart rate, especially when performing a task that might induce physical and mental stress. Even watching fish in an aquarium can reduce anxiety in dental patients waiting for oral surgeries.
  • Pets can be great buffers against everyday stress, thereby improving long-term physical and mental health. After a hard day at work, playing with a pet can be an effective way of unwinding and reducing stress. Around the world, more delighted frenzies are welcoming people at the end of their hard days at work. An estimated 63% of American, 43% of British, 20% of Japanese, and 60% of Australian households have pets. The proportion of households with pets is growing in India, China, and other developing countries as the burgeoning middle-classes have greater disposable incomes.
  • Pets can be a great source of nurturance for children. Pets can provide children with many formative experiences in caring for others, including, possibly, the first glimpse of death and the chance to cope with the loss of a loved one.
  • Pets are non-judgmental and accept their owners without qualification. They provide unconditional love and companionship. Having dogs encourages their owners to get out often, exercise, and meet more people. One study showed that people in wheelchairs got much friendlier responses in public places when they brought along their dogs.
  • Pet ownership can be a gratifying surrogate for human companionship, especially for people with limited social support systems. People with pets cope better with the impacts of adverse life events. At nursing homes, visiting therapy dogs lift the spirits of elders who tend to be sad or withdrawn.
  • The mere presence of somebody—even a pet—that one can care about can bring about a sense of purpose and great joy. [Look at this touching chronicle of an 87-year old grandmother in Japan and her beloved cat.]

Idea for Impact: Consider adopting a pet

Plenty of cats and dogs at humane shelters may die if not adopted. Choose a pet that fits your lifestyle. Understand that owning a pet is not for everyone; pets involve additional responsibility, which can be added-on stress. If your circumstances do not allow you to own a pet, offer to walk a friend’s dog regularly, babysit a vacationer’s cats, or volunteer at an animal shelter, clinic, or pet store.

Wondering what to read next?

  1. Could Limiting Social Media Reduce Your Anxiety About Work?
  2. The Power of Negative Thinking
  3. Learn to Cope When You’re Stressed
  4. How to Encourage Yourself During Tough Times
  5. Lonely in a Crowd?

Filed Under: Health and Well-being, Living the Good Life, Sharpening Your Skills Tagged With: Balance, Conversations, Emotions, Meaning, Relationships, Social Life, Stress, Worry

Defend in Public, Reprimand in Private [Two-Minute Mentor #3]

November 19, 2012 By Nagesh Belludi Leave a Comment

When Richard Branson, founder and chairperson of the Virgin Group, was seven years old, he took some 50 pence in loose change from his father’s table and walked over to a candy store. The shopkeeper suspected Richard and wanted to call his mischief. The shopkeeper called Richard Branson’s father and asked him to come down to the store. The shopkeeper told the dad, “I assume your son has taken this, that you didn’t give it to him?” Richard Branson’s dad seemed irritated at this suggestion. He retorted back to the shopkeeper, “How dare you accuse him of stealing!” Although the senior Branson knew Richard had taken the 50 pence, he avoided humiliating his son in the open. Back home, Richard Branson admitted he had taken the coins from his dad and swore never to take money again without permission.

Idea for Impact

Most people are conscientious enough to recognize their mistakes. They do not want to be humiliated or shamed in the presence of peers and team members. Nor do not need their managers, parents, or other authority figures to ram mistakes down their throats.

When you think you can nail someone’s mistake in the open, take a breather and give a face-saving opportunity for the other. Avoid the temptation to put them down in public. In the privacy of one-on-one meetings, listen to their points of view, describe the impact of their ideas and behaviors, encourage them to reflect on their mistakes, and correct themselves.

Wondering what to read next?

  1. Never Skip Those 1-1 Meetings
  2. Fostering Growth & Development: Embrace Coachable Moments
  3. How to … Lead Without Driving Everyone Mad
  4. Fire Fast—It’s Heartless to Hang on to Bad Employees
  5. Giving Feedback and Depersonalizing It: Summary of Kim Scott’s ‘Radical Candor’

Filed Under: Business Stories, Leading Teams Tagged With: Conversations, Feedback, Great Manager

How to Argue like the Wright Brothers

February 15, 2012 By Nagesh Belludi 2 Comments

The Wright brothers, most notable for inventing powered flight, also enjoyed developing their critical thinking by fiercely debating with each other.

Wilbur and Orville found debating and challenging each other’s viewpoints was a constructive way to identify solutions to a myriad of problems or resolve their interpersonal conflicts.

The Wright brothers often took two different sides of an argument, debated the subject, then switched sides and debated the opposing argument. Orville Wright once narrated, “Often, after an hour or so of heated argument, we would discover that we were as far from agreement as when we started, but that each had changed to the other’s original position.”

Idea for Impact: Only when you contrast your point of view with an opponent’s does your own make sense. Use the Wright Brothers’ technique of double-sided debate to question your own preconceptions about an issue and appreciate alternative perspectives.

Wondering what to read next?

  1. To Make an Effective Argument, Explain Your Opponent’s Perspective
  2. How to Gain Empathic Insight during a Conflict
  3. Rapoport’s Rules to Criticize Someone Constructively
  4. Presenting Facts Can Sometimes Backfire
  5. Don’t Ignore the Counterevidence

Filed Under: Effective Communication, Sharpening Your Skills Tagged With: Conflict, Conversations, Critical Thinking, Getting Along, Persuasion, Thinking Tools, Thought Process

The Puppy Theory: Giving Feedback Too Late

October 28, 2009 By Nagesh Belludi Leave a Comment

A common mistake we make in giving feedback to others is that we tend to defer corrective (negative) feedback. We put off criticism until the problem escalates or, as managers, wait until the employee’s performance review discussions. This predisposition is often rooted in the fear that negative feedback will offend the other and thus affect our rapport with the other.

Yahoo! CEO Carol Bartz offers a ‘puppy theory’ on timing feedback:

I have the puppy theory. When the puppy pees on the carpet, you say something right then because you don’t say six months later, “Remember that day, January 12th, when you peed on the carpet?” That doesn’t make any sense. “This is what’s on my mind. This is quick feedback.”

Immediate Feedback is Most Useful

I have previously discussed that effective feedback has three aspects: (1) initiate a personal conversation and make sure the other is ready to hear it, (2) explain his behavior, and, (3) help him understand the consequences of his behavior.

Do not neglect or defer feedback. Address problems while they are small. Immediate feedback ensures that the other accepts your feedback, understands his behavior and attempts to correct.

Wondering what to read next?

  1. The Difference between Directive and Non-Directive Coaching
  2. Nothing Like a Word of Encouragement to Provide a Lift
  3. How to Give A Compliment Sandwich Feedback
  4. Employee Surveys: Asking for Feedback is Not Enough
  5. How to Address Employees with Inappropriate Clothing

Filed Under: Managing People, Sharpening Your Skills Tagged With: Conversations, Feedback

To Make an Effective Argument, Explain Your Opponent’s Perspective

December 12, 2008 By Nagesh Belludi Leave a Comment

“The man who can hold forth on every matter under debate in two contradictory ways of pleading, or can argue for and against every proposition that can be laid down – such a man is the true, the complete, and the only orator.”
– Cicero

“If you can’t imagine how anyone could hold the view you are attacking, you just don’t understand it yet.”
– Anthony Weston, ‘Rulebook for Arguments’

Explaining the Other Side of the Argument

Entrepreneur and blogger Ben Casnocha presents an effective discussion / debating / interviewing technique:

Here is one of the simplest ways to test someone’s knowledge of an issue: ask them to explain the other side of the argument. Ask the person who’s in favor of spending more money on marketing project X to explain the thinking process behind those who oppose the budgetary move.

I have yet to find a more efficient and reliable way to probe the depths of a person’s knowledge and seriousness about an issue than asking them to explain the other side’s perspective.

How can you effectively argue for your side if you don’t understand the arguments of the other?

Never Limit Your Ability to Learn From Opposite Perspectives

Never Limit Your Ability to Learn From Opposite Perspectives Habitually, we discard contrasting opinions without making an effort to explore their significance. We shape our attitudes and seek facts to support our own beliefs without contemplating the merits of opposite perspectives. We fail to realize that, when we do not understand opposite perspectives enough to justify their merits, we almost certainly do not understand them enough to dismiss them either.

Develop the curiosity to see the world from new perspectives and discover opposite circumstances, whether you believe in them or not. If you follow faith X, attend services of faith Y; if you are conservative, explain the liberal outlook; if you hold the western philosophy on a particular subject, reason the eastern viewpoint; if you oppose a particular legislation, argue the merits of legislation. Instead of asking ‘ why ,’ ask ‘why not .’

When you pause arguing with an opposite perspective and try arguing for it, when you switch your point of view briefly, you will witness a profound shift in your thinking.

  • Your own attitudes may look different when seen from the opposite perspective. It can help you reinforce your own beliefs and attitudes. This approach may open your mind to discover the merits, similarities, and weaknesses of your arguments that may not be obvious from your own side of the board.
  • People are often glad to work with anyone who is accommodating and tries to understand their perspectives. Therefore, your ability to persuade others improves.

Wondering what to read next?

  1. How to Gain Empathic Insight during a Conflict
  2. How to Argue like the Wright Brothers
  3. Rapoport’s Rules to Criticize Someone Constructively
  4. Presenting Facts Can Sometimes Backfire
  5. Don’t Ignore the Counterevidence

Filed Under: Effective Communication, Mental Models, Sharpening Your Skills Tagged With: Conflict, Conversations, Critical Thinking, Getting Along, Persuasion, Thinking Tools, Thought Process

Manager Tools’ Feedback Model

February 23, 2008 By Nagesh Belludi 2 Comments

Preamble

The last two articles discussed the popular ‘sandwich technique‘ for giving interpersonal feedback. The first article introduced the sandwich feedback technique. The second article critiqued this method and discussed three common mistakes that render the sandwich technique ineffective.

This follow-up article will introduce an effective feedback technique and list links for further information.

This article focuses on manager-to-employee feedback. However this feedback model can be the foundation for giving feedback in other interpersonal contexts as well—between peers or between spouses, for instance.

The Manager Tools Feedback Model

Manager Tools is a widely-admired suite of management techniques to help shape effective managers and leaders. The weekly podcasts on this site feature Manager Tools’ principals, Mark Horstman and Mike Auzenne, discussing their tools and tips to help audiences advance their managerial and leadership skills. The discussion forums are useful as well.

Perhaps the most popular and most effective of the Manager Tools ideas is the effective feedback model. Here is a summary of the four steps in this feedback technique.

  1. Ask an employee whether they are open to some feedback. Example: “Jack, may I give you some feedback?”
  2. Describe specific behavior you saw, heard, or read about. Example: “Jack, when you roll your eyes in meetings when others talk; when you say “you guys don’t get it”; when you come late to meetings and leave in the middle…”
  3. Describe the impact of the behavior. Once you have described what you observed, tell them what you felt or what impact it had on the company, project, or team. Example: “Jack, when you roll your eyes and tell others they “don’t get it”, here’s what happens. We lose good people. You lose opportunities you want, like that last move that you didn’t get.”
  4. Discuss next steps. Even with affirmative (positive) feedback, state “Good work. Keep it up.” For corrective (negative) feedback, ask open-ended or leading questions to encourage the employee to suggest change. Example: “What can you do about this? How can I help you?”

Further Information

Here are links to podcasts and references for further information on the Manager Tools effective feedback model.

  • Effective feedback model: podcast on the four-step technique and the corresponding summary sheet.
  • Podcast on frequently asked questions on the effective feedback model
  • Podcast on tailoring feedback to distinct employee communication styles.
  • Podcast on adapting the feedback model for giving feedback to peers.
  • A list of podcasts for advancing managerial and leadership’s skills.

Call for Action

Feedback is a central component of the manager-employee relationship. Employees get better at their jobs only when their managers give them timely, relevant and forthright feedback—both affirmative and corrective feedback.

Use the Manager Tools feedback model to enhance your feedback skills and communicate effectively with employees.

Wondering what to read next?

  1. On the Use of ‘But’ in Interpersonal Feedback
  2. Never Skip Those 1-1 Meetings
  3. Fostering Growth & Development: Embrace Coachable Moments
  4. Management by Walking Around the Frontlines [Lessons from ‘The HP Way’]
  5. Never Criticize Little, Trivial Faults

Filed Under: Managing People Tagged With: Conversations, Feedback

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About: Nagesh Belludi [hire] is a St. Petersburg, Florida-based freethinker, investor, and leadership coach. He specializes in helping executives and companies ensure that the overall quality of their decision-making benefits isn’t compromised by a lack of a big-picture understanding.

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