Right Attitudes

Ideas for Impact

Task Management

Did School Turn You Into a Procrastinator?

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The Academic Environment is a Breeding Ground for Procrastination for Many Students

Procrastination likely started as something you picked up from others. Watching people around you delay tasks felt normal, even harmless. As a kid, putting things off gave quick relief with few real consequences. Over time, it became your default.

School gave it room to grow. You postponed homework, studying—everything. Disorganization, fear of failure, and the myth that you “work best under pressure” fueled it. Deadlines made it worse. The thrill of cramming tricked you into thinking it worked. You got by. Decent grades hid the stress, mistakes, and half-baked work. That selective memory helped the habit stick.

Then came college. More freedom, less structure. The “perfect moment” to start was always tomorrow. Cramming brought excitement. Stress and mediocre results followed. Still, you did okay—better than expected. That made you wonder: why put in more effort if coasting works?

At work, procrastination still lingers. You meet deadlines, maybe even get praised. That feeds the illusion. But it comes at a cost. The constant rush strains your focus, saps energy, and stirs anxiety. It also hurts relationships as delays build frustration. You keep thinking pressure boosts performance, but that belief wears you down.

Idea for Impact: Last-minute adrenaline feels productive. It’s not. It spikes stress and blocks growth. Breaking the cycle isn’t easy—but it’s necessary. And worth it. Because it’s not just you who pays the price—it’s everyone else who relies on you.

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Powerful Systems, Costly Upkeep

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'Getting Things Done' by David Allen (ISBN 0670899240) David Allen developed the Getting Things Done (GTD) system to help individuals manage tasks and commitments through a process of capturing, clarifying, organizing, reflecting, and engaging. His book, Getting Things Done: The Art of Stress-Free Productivity (2001,) gained significant traction in the mid-2000s, alongside the growth of productivity blogs and digital tools. However, the system’s high maintenance demands have discouraged many users.

GTD demands considerable time investment, beginning with the capture of all tasks, projects, and “open loops,” followed by organizing them into actionable lists. Consistent upkeep, especially the weekly review, is critical for the system’s effectiveness. However, this ongoing maintenance can become burdensome, particularly for individuals with demanding schedules, as the time spent managing the system often outweighs the productivity benefits. Consequently, most users adapt the GTD framework to suit their needs rather than strictly adhering to the original methodology.

Idea for Impact: Any system, no matter how powerful, requires you to balance its benefits with the time you spend maintaining it. Experiment with simpler methods—sometimes, complex frameworks create more work than they solve.

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  5. How to … Combat Those Pesky Distractions That Keep You From Living Fully

Some Worry is Useful

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Some Worry is Useful - What Action Can You Take Now Worry can often feel overwhelming, but it usually serves a purpose. Some anxious thoughts can help you prepare, avoid surprises, and motivate action. To manage your worry effectively, ask yourself, “How is my worry helpful?” and “When does it become unproductive?”

Train yourself to differentiate between productive and unproductive thoughts. For instance, when preparing for a significant work presentation, channel your worry into action. Focus on researching your topic, creating slides, and practicing your delivery. This productive worry acts as your to-do list. In contrast, if you find yourself fretting about job loss, unproductive thoughts like “What if I can’t find a new job?” may arise. Instead of spiraling, take action—update your resume and start networking. If you’re worried about a family gathering, thoughts like “What if everyone argues?” distract you from what you can control. Instead, plan activities that foster conversation.

Idea for Impact: When worry strikes, ask, “Can I take action today?” If the answer is yes, get to work. Tackling your worries directly helps alleviate anxiety.

Wondering what to read next?

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  3. Did School Turn You Into a Procrastinator?
  4. When Stress is Good
  5. What Are You So Afraid Of? // Summary of Susan Jeffers’s ‘Feel the Fear and Do It Anyway’

Don’t Keep Running Hard If You’re Not Making Progress

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Don't Keep Running Hard If You're Not Making Progress - Avoid Working Hard Without Progress Do you really understand how you’re spending your time?

A lot of folks think they’re putting more hours into strategic work than they actually are. Check your calendar from the past month. If you’re anything like the managers I work with, you’ll probably find it’s easier to justify your daily grind than to explain why you’re doing everything you shouldn’t be.

  • Make time audits a habit. Add up the hours you’ve spent on your strategic priorities. Was it enough? Most people end up scrambling with urgent tasks instead of focusing on what really matters.
  • Identify your top three priorities for the year and ensure you’re dedicating enough time to them each week. If you’re falling short, it’s time to cut back on other commitments, delegate more, and clear some space in your schedule for what truly counts.

Idea for Impact: Your time often drifts away from your intentions. Don’t just run hard without making progress. Get your priorities straight. Be disciplined with your time.

Wondering what to read next?

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  2. Ask This One Question Every Morning to Find Your Focus
  3. Did School Turn You Into a Procrastinator?
  4. Don’t Do the Easiest Jobs First
  5. The Midday Check

Don’t Do the Easiest Jobs First

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Eat that Frog; How to get your working day off to a good start Yes, it’s hard to hit the ground running in the morning. It’s tempting to mark easy tasks off your to-do list—switching over your laundry or checking email in a few minutes, but you never stop there. The sense of accomplishment you’ll get from such small things usually never builds up.

Small tasks may make you feel as if you’re being super-productive, but when you start your working day with such a laid-back approach, it’s easy to get stuck in a pattern of avoiding demanding, complicated tasks. When you reach the end of the day, you’ll find you’ve not achieved anything substantial at all—just a lot of ‘stuff’ that won’t make much difference. Tackling your easiest tasks first won’t build confidence for the harder ones.

In his bestselling book Eat That Frog! : 21 Great Ways to Stop Procrastinating and Get More Done in Less Time (2001,) self-help author Brian Tracy recommends taking on the most challenging task first—the large, hideous frog. Your frog is almost certainly the task you’re most likely to put on the back burner, but it’ll also have the greatest impact.

If you want to trick your brain into getting started, use my 10-Minute Dash Technique to launch that first step of the ‘frog’ that’s the toughest. Within 10 minutes, you’ll find that getting started and feeling good about your progress means it’s easy to build momentum. Seemingly difficult tasks get easier once you get working on them. That’s how you lower the threshold for taking action and building momentum. When you’ve accomplished a high-impact ‘frog,’ you can power through the rest of the day knowing that your most important task has been achieved.

Idea for Impact: Unleash your productivity potential. Don’t fill your day with small things that add up. Yes, you can move over the laundry in a few minutes, but don’t stop there.

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  4. A Guaranteed Formula for Success: Identify Your #1 Priority and Finish It First
  5. Keep Your Eyes on the Prize [Two-Minute Mentor #9]

Always Demand Deadlines: We Perform Better Under Constraints

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Always Demand Deadlines: We Perform Better Under Constraints Whenever someone requests something from you, or when you embark on a task yourself, it’s essential to always establish a clear deadline.

Having a well-defined timeframe instills a sense of urgency, raises the stakes, and promotes accountability. These elements are crucial for igniting motivation in just about anyone.

The presence of a looming deadline, whether self-imposed or externally set, can trigger a primal fight-or-flight response. This response releases adrenaline, which can be a powerful asset in surmounting tasks while making distractions far less tempting.

Deadlines serve as effective filters, cutting away unnecessary fluff. According to Parkinson’s Law, a task will often expand to fill the time allocated to it. Having a deadline curtails this tendency and shields you from the relentless pursuit of perfection.

Wondering what to read next?

  1. Personal Energy: How to Manage It and Get More Done // Summary of ‘The Power of Full Engagement’
  2. Did School Turn You Into a Procrastinator?
  3. Get Unstuck and Take Action Now
  4. Don’t Do the Easiest Jobs First
  5. A Guaranteed Formula for Success: Identify Your #1 Priority and Finish It First

Why You Should Make a Daily Appointment with Your Worries

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Set aside specific 15- to 30-minute appointments on your calendar for focused “Worry Time.”

Make them regular if possible, as in “I’ll worry from 4:00 to 4:30 p.m. every evening.”

If a worry emerges before or after your Worry Time, jot it down and tackle it later.

For the span of your set Worry Time, agonize over whatever is bothering you. Chew on your problems or write them down. Then commit yourself to get back to your routine.

Don’t do this right before bed or first thing in the morning, especially if you tend to wake up with a sense of anxiety over everything that needs to be done.

Ruminating about the past and worrying about the future makes staying in the present moment impossible. It’s mentally and emotionally draining. It interferes with moving forward. Therefore, by using this focused time for worrying, you can get your worries out of the way. Put off any emergent worries until your next scheduled worry session, just as you should ‘do’ emails at set points during the day instead of letting them disrupt your flow.

Limiting your time to worry can also make your Worry Time productive. By having a clear limit to how much time you can spend thinking about an issue, you can push yourself to seek a solution instead of ruminating endlessly.

With some practice, you’ll learn not to let those inevitable anxieties flood your thoughts throughout your day.

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  5. How to … Silence Your Inner Critic with Gentle Self-Compassion

The Midday Check

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Do a midday review daily to determine how you’re progressing on the day’s goals.

Consider whether you’ve been scurrying from one project to another, constantly hustling to meet deadlines, or feeling like you haven’t accomplished much up to that point. Filter out low-value tasks and ruthlessly make time for what’s still important in the day. Set time limits for tasks—there’s no driving force better than a challenging deadline.

If you’re often derailed by side issues or significant changes that set your days askew, use this midday check to find extra time in your day merely by reprioritizing and reorganizing how you’ll approach the tasks that fall within your responsibility.

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  2. Personal Energy: How to Manage It and Get More Done // Summary of ‘The Power of Full Engagement’
  3. Did School Turn You Into a Procrastinator?
  4. How to … Overcome the Tyranny of Your To-Do List
  5. Don’t Do the Easiest Jobs First

First Things First

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Most people have the disposition to work on easy, accessible, or pleasant tasks while putting off tasks that seem tedious or difficult.

Using minor tasks to put the big tasks on the back burner is a particularly deceptive form of procrastination. You pat yourself on the back for checking items off your to-do list, but all you’ve done is deferred the more critical, time-consuming work until the end.

Sure, you need to exercise, check your Facebook wall, run errands, tidy your desk, catch up with a buddy, and plan your next vacation. But don’t use these activities as excuses for not preparing the progress report whose due date is creeping up on you.

'7 Habits of Highly Effective People' by Stephen R. Covey (ISBN 0671708635) One of the self-help guru Stephen Covey’s familiar 7 Habits of Highly Effective People (1989) is the discipline of classifying essential things that need to be prioritized. Habit 3, “put first things first.”

Idea for Impact: Delaying a critical task hardly makes it easier. When tempted to procrastinate, first catch yourself making an excuse. Don’t let the little necessary tasks trivialize the more substantive work.

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  5. An Effective Question to Help Feel the Success Now

How to … Overcome the Tyranny of Your To-Do List

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Long before management consultants made the humble 2×2 matrix their stock-in-trade, President Dwight D. Eisenhower used the format to create one of the most powerful productivity tools of the 20th century: take your itemized to-do list, and dichotomize all the items on their importance and urgency. Then, classify these on a 2×2 with urgency on the x-axis and importance on the y-axis. The items in each bucket warrant a different kind of response.

  • The urgent-and-important tasks in the ‘Do’ quadrant need doing now (e.g., call the fire brigade if your house is burning down.)
  • The urgent-but-not-important tasks in the ‘Delegate or Automate’ quadrant are best delegated where possible (think booking a hotel or clearing low-priority emails.)
  • The important-but-not-urgent tasks (strategic planning, training) in the ‘Schedule’ quadrant should take up most of your time. Eisenhower noted that truly vital yet immediate tasks are few and far between: “I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.” That means committing to doing the tasks you schedule. Being effective can’t happen if you keep kicking the can down the road.
  • The neither-important nor-urgent tasks in the ‘Eliminate’ quadrant are usually time-wasting activities and must be eliminated forthwith. They don’t move you towards achieving your goals.

De-prioritize Stuff You Shouldn’t Be Doing in the First Place

The Eisenhower Priority Matrix isn’t entirely ground-breaking. Still, it can help you recognize you can deliver yourself by knowing it’s okay not to complete them all, so long as you get the most vital ones done. The challenge lies in being able to determine what’s essential and what isn’t, as expounded tediously in Steven Covey’s First Things First (1994):

Urgent matters are those that require immediate action. These are the visible issues that pop up and demand your attention now. Often, urgent matters come with clear consequences for not completing these tasks. Urgent tasks are unavoidadable, but spending too much time putting out fires can produce a great deal of stress and could result in burnout.

Important matters, on the other hand, are those that contribute to long-term goals and life values. These items require planning and thoughtful action. When you focus on important matters you manage your time, energy, and attention rather than mindlessly expending these resources. What is important is subjective and depends on your own values and personal goals. No one else can define what is important for you.

The key to productivity is to be very selective in what you pick and execute your most important priorities. Be ready to delegate and be quick and not-to-perfection on as many things as possible. You really don’t need to give 110% on everything.

Idea for Impact: Use the Eisenhower Priority Matrix to Triage Your To-Do List

The Eisenhower method can be an indispensable weapon in your efficiency arsenal. Your life will never be the same when you internalize clarity of habits. Once you’ve been using the matrix for a while, you can realize a pattern of your own behavior. With some discipline, you can change your behaviors to ensure you’re spending more time on the ‘Schedule’ and ‘Do’ quadrants, improving your ability to plan your work.

Try taking a few minutes each day and analyze your task list. Are there things on there that you can delegate or eliminate? Are you genuinely focusing on the right tasks? It’s incredible how much more productive you can be with a bit of planning and forethought.

Wondering what to read next?

  1. Did School Turn You Into a Procrastinator?
  2. First Things First
  3. Ask This One Question Every Morning to Find Your Focus
  4. Don’t Do the Easiest Jobs First
  5. Hofstadter’s Law: Why Everything Takes Longer Than Anticipated