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Why Major Projects Fail: Summary of Bent Flyvbjerg’s Book ‘How Big Things Get Done’

September 24, 2025 By Nagesh Belludi Leave a Comment

Famous Construction Project Failures and The Curse of the Megaproject: Over Budget, Over Due

High-profile construction megaprojects routinely plunge into crisis through mismanagement and unforeseen complications. Boston’s Big Dig exemplifies this pattern as it swelled to five times its intended budget, dragging the city through nearly two decades of disruption before concluding in 2007. Sydney’s Opera House began as a modest four-year, $7-million plan and morphed into a 14-year, $102-million ordeal—its ever-evolving design and underestimated complexity a cautionary tale in unchecked ambition. Montreal’s 1976 Olympic Stadium, derisively dubbed the “Big Owe,” left taxpayers grappling with debt for over 30 years, and Germany’s Berlin Brandenburg Airport staggered behind schedule for a decade before finally opening in 2020.

Bent Flyvbjerg and journalist Dan Gardner meticulously deconstruct these tribulations in How Big Things Get Done: The Surprising Factors That Determine the Fate of Every Project, from Home Renovations to Space Exploration and Everything In Between (2023.) Their exhaustive study of 16,000 projects reveals that a mere 8.5% adhere to their initial time and budget estimates, with an unforgiving 0.5% delivering on time, cost, and promised impact. Project planners often engage in strategic misrepresentation, deliberately understating expenses to secure approval, while the sunk-cost fallacy pits stakeholders against cutting their losses despite mounting over-expenditure. Speed without foresight compounds disaster.

'How Big Things Get Done' by Bent Flyvbjerg (ISBN 593239512) In sharp contrast, China’s rapid rollout of the world’s largest high-speed rail network demonstrates the power of standardization and modular design. By employing repetition over reinvention, the nation completed its vast system in under a decade—a testament to disciplined execution. Pixar’s playbook in American animation underscores the virtues of a robust pre-production phase; meticulous storyboarding and character development catch chaos before it spreads, ensuring a smoother production process. Similarly, the Guggenheim Museum in Bilbao stands as an exemplar of efficient project management. Frank Gehry’s pioneering use of advanced computer-aided design let his iconic vision be refined in silicon before forged in steel.

These case studies drive home a singular truth: megaprojects succeed when disciplined forecasting, realistic budgeting, and proactive risk assessment govern the process. Conversely, the allure of expediency—the temptation to overpromise and underdeliver—is often the prelude to collapse. Flyvbjerg and Gardner’s analysis cuts through the hubris of grand plans, offering a compelling narrative that contrasts spectacular failures with triumphs born from deliberate design and rigorously earned execution.

Recommendation: Fast-read How Big Things Get Done—its stories don’t just teach project management; they expose the anatomy of ambition. Managing complexity demands more than vision. It requires a systematic, no-nonsense commitment to planning, precision, and integrity. This exploration offers a sobering yet galvanizing blueprint for anyone engaged in—and affected by—the colossal undertaking of building our modern world.

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Filed Under: Business Stories, Leadership, Mental Models, Project Management Tagged With: Biases, Budgeting, Decision-Making, Goals, Leadership Lessons, Procrastination, Risk, Targets, Time Management

Be Careful What You Count: The Perils of Measuring the Wrong Thing

September 15, 2025 By Nagesh Belludi Leave a Comment

Be Careful What You Count: The Perils of Measuring the Wrong Thing There’s an old joke about the Soviet Union’s approach to industrial planning. It’s been told so often it’s practically folklore, but like all good parables, it endures because it captures something fundamentally true about human behavior under pressure.

In the days of the Soviet Union, Moscow set production quotas, which became the dominant concern of factory managers.

When a commissar told a nail factory’s manager that he would be judged on the number of nails the factory produced, the factory had made lots of little, useless nails.

The commissar, recognizing his mistake, then informed that the factory manager’s performance would be judged on the weight of the nails produced. Consequently, the factory then produced only big nails.

This isn’t just a cautionary tale about bureaucratic absurdities. It’s a lesson in what happens when incentives are designed by people who assume that metrics are neutral, incorruptible things. They’re not. Metrics are like mirrors in a funhouse: they reflect something, but rarely what you intended.

Myles J. Kelleher, in Social Problems in a Free Society: Myths, Absurdities, and Realities (2004,) offers another gem from the Soviet archives:

One Soviet shoe factory manufactured 100,000 pairs of shoes for young boys instead of more useful men’s shoes in a range of sizes because doing so allowed them to make more shoes from the allotted leather and receive a performance bonus.

The logic is impeccable. The outcome is ridiculous. And yet, this isn’t just a Soviet problem. It’s a human one. People respond to the rules of the game. If you reward volume, you’ll get volume—regardless of whether it’s useful, desirable, or even remotely sane.

The significance is blunt: people don’t optimize for purpose; they optimize for score. And if the scoreboard is flawed, so is the game.

Idea for Impact: Don’t Incentivize the Wrong Game

The moment you tie rewards to a number, behavior shifts to serve that number—regardless of whether it reflects anything meaningful. That’s the risk. What gets measured gets done, but it also gets distorted or quietly avoided. The point is to measure what matters, and to understand why it matters.

Start by asking what you’re trying to achieve. If the goal is customer satisfaction, measure the experience, not the volume of calls. If it’s innovation, don’t count patents—look at whether they solve real problems. Activity isn’t the same as effectiveness, and often works against it.

Then look at the resources involved. Efficiency only matters if it supports a valuable outcome. A team chasing empty metrics isn’t efficient—it’s drained. And before introducing any performance measure, ask how it might be exploited. If someone can meet the target while ignoring the purpose, you haven’t built accountability—you’ve created a loophole.

Metrics are instruments. Used well, they clarify. Used poorly, they mislead. Measure carefully.

Reward carelessly, and you’ll get exactly what you asked for—just not what you needed.

Wondering what to read next?

  1. When Work Becomes a Metric, Metrics Risk Becoming the Work: A Case Study of the Stakhanovite Movement
  2. Numbers Games: Summary of The Tyranny of Metrics by Jerry Muller
  3. Why Incentives Backfire and How to Make Them Work: Summary of Uri Gneezy’s Mixed Signals
  4. People Do What You Inspect, Not What You Expect
  5. Master the Middle: Where Success Sets Sail

Filed Under: Business Stories, Mental Models, Sharpening Your Skills Tagged With: Decision-Making, Ethics, Goals, Motivation, Performance Management, Persuasion, Psychology, Targets

Big Shifts Start Small—One Change at a Time

September 12, 2025 By Nagesh Belludi Leave a Comment

Big Shifts Start Small---One Change at a Time We romanticize transformation—new routines, cleaner diets, sharper habits. But in practice, change rarely arrives in cinematic sweeps. It comes in quieter forms: a switch from soda to water, a walk around the block, skipping the evening snack. Small choices. Easily overlooked. In aggregate, they shape us.

Trying to change everything at once—run daily, meditate, overhaul meals—is a recipe for burnout disguised as ambition. Better to start with one tweak, something frictionless enough to stick. Once it feels second nature, stack another. A short walk. A light dinner. A weekend without takeout. These shifts build momentum without demanding heroics.

Progress thrives on consistency, not spectacle. The goal isn’t an overhaul—it’s a steady tilt toward better. And in that tilt, you free up space: less guilt, fewer negotiations, more clarity. Change doesn’t have to be loud to matter.

Idea for Impact: Progress is rarely explosive. More often, it’s the quiet rebellion of small shifts against chaos—one glass of water, one walk around the block, one skipped snack at a time.

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Filed Under: Living the Good Life, Mental Models, Sharpening Your Skills Tagged With: Change Management, Decision-Making, Discipline, Fear, Getting Things Done, Goals, Motivation, Procrastination

Be Careful What You Start

August 11, 2025 By Nagesh Belludi Leave a Comment

Be Careful What You Start - Every Act Is a Precedent The paths you tread most lightly are often the ones that later shape your life. A single moment of indulgence, a flicker of forgetfulness—each becomes a quiet rhythm, echoing into routine. And soon, without your knowing, a habit is no longer something you choose, but something that chooses you.

Repetition morphs into identity. A habit, once planted, is never benign—it germinates, it metastasizes. If you’re not vigilant, you’ll wake to find your life colonized by rituals you never consciously adopted. So the deeper wisdom may lie not in resisting habits altogether, but in questioning your impulses—choosing your beginnings not with sentiment, but with scrutiny.

Idea for Impact: Every act is a precedent. Be kind to your future self, yes—but be honest, too. The habits you begin today will greet you tomorrow with open arms—be they comforting or constricting. So take a breath before you begin, and ask: is this a habit you’re willing to be ruled by?

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Filed Under: Health and Well-being, Living the Good Life, Mental Models Tagged With: Change Management, Discipline, Goals, Mindfulness, Motivation, Procrastination, Targets

Disrupt Yourself, Expand Your Reach.

June 28, 2025 By Nagesh Belludi Leave a Comment

Realize Your Creative Potential: Do Something Unfamiliar Each Month Commit to doing something unfamiliar each month.

Enroll in an art class. Write a poem. Venture into a new part of town. Experience an unfamiliar culture. Ride pillion and see the road from another angle.

These moments of disruption do more than jolt you out of habit—they condition you for uncertainty, prime your instincts, and spark dormant creativity. The comfort zone shrinks as your perspective widens.

Facing discomfort reveals latent strengths. Each small challenge recalibrates how you see yourself—and what you’re capable of.

Disruption isn’t indulgence. It’s preparation. And the next step could redraw your path entirely.

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Filed Under: Health and Well-being, Living the Good Life, Sharpening Your Skills Tagged With: Balance, Creativity, Goals, Innovation, Mindfulness, Pursuits, Work-Life

Optimize with Intent

June 26, 2025 By Nagesh Belludi Leave a Comment

The Effectiveness-Efficiency Balance: Optimizing with Purpose Cutting tennis balls in half might let you store more in a standard 3-ball tube, but the sacrifice is stark.

Effectiveness is achieving what you set out to do. Efficiency is how well you use your resources. Efficiently wrong is still wrong.

Idea for Impact: Optimize with purpose. Innovation must support your objective without undermining it.

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Filed Under: Business Stories, MBA in a Nutshell, Mental Models, Sharpening Your Skills Tagged With: Biases, Critical Thinking, Goals, Innovation, Mental Models, Parables, Problem Solving, Targets

Did School Turn You Into a Procrastinator?

May 12, 2025 By Nagesh Belludi Leave a Comment

The Academic Environment is a Breeding Ground for Procrastination for Many Students

Procrastination likely started as something you picked up from others. Watching people around you delay tasks felt normal, even harmless. As a kid, putting things off gave quick relief with few real consequences. Over time, it became your default.

School gave it room to grow. You postponed homework, studying—everything. Disorganization, fear of failure, and the myth that you “work best under pressure” fueled it. Deadlines made it worse. The thrill of cramming tricked you into thinking it worked. You got by. Decent grades hid the stress, mistakes, and half-baked work. That selective memory helped the habit stick.

Then came college. More freedom, less structure. The “perfect moment” to start was always tomorrow. Cramming brought excitement. Stress and mediocre results followed. Still, you did okay—better than expected. That made you wonder: why put in more effort if coasting works?

At work, procrastination still lingers. You meet deadlines, maybe even get praised. That feeds the illusion. But it comes at a cost. The constant rush strains your focus, saps energy, and stirs anxiety. It also hurts relationships as delays build frustration. You keep thinking pressure boosts performance, but that belief wears you down.

Idea for Impact: Last-minute adrenaline feels productive. It’s not. It spikes stress and blocks growth. Breaking the cycle isn’t easy—but it’s necessary. And worth it. Because it’s not just you who pays the price—it’s everyone else who relies on you.

Wondering what to read next?

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Filed Under: Mental Models, Sharpening Your Skills Tagged With: Decision-Making, Discipline, Fear, Getting Things Done, Goals, Motivation, Perfectionism, Procrastination, Task Management, Time Management

Just Start with ONE THING

March 31, 2025 By Nagesh Belludi Leave a Comment

Taking One Action Is Crucial; It Jumpstarts Momentum for Further Progress Are you finding it challenging to take action?

Struggling to get into stuff that you know would make life better?

Maybe you’re all about the buzz of getting inspired and picturing an awesome future. But then, bam! You hit a wall when it’s time to turn those dreams into action.

You halt and stall, failing to heed the inner call.

Simply knowing what needs to be done isn’t sufficient; action is imperative.

The initial step is to simply do something, to take a tangible step forward in your life.

Start small, focus on ONE THING that you can actually do. It could be anything—just pick the easiest or coolest thing on your to-do list. And if time’s tight, go for something you can squeeze into your schedule.

Choose one task that’ll pave the way and break the shackles of delay.

Nailing down one doable goal is key for a couple of reasons. First off, it shows you’re ready to kick things into gear, especially if you’ve been feeling stuck. Plus, tackling just ONE THING makes it more likely you’ll actually get it done.

Idea for Impact: Getting started is crucial; it sparks momentum that propels you forward.

Just get started, even if you’re not the best at it. Embrace the bumps because they’ll move you forward. As you keep going, you’ll gain clarity and wisdom.

Once you nail that ONE THING, success will follow, boosting your confidence for tackling other stuff. But for now, laser-focus on that ONE THING. Get it done and watch the momentum roll.

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  3. Just Start
  4. Big Shifts Start Small—One Change at a Time
  5. The #1 Hack to Build Healthy Habits in the New Year

Filed Under: Health and Well-being, Mental Models, Sharpening Your Skills Tagged With: Discipline, Fear, Getting Things Done, Goals, Motivation, Perfectionism, Procrastination, Targets

When Work Becomes a Metric, Metrics Risk Becoming the Work: A Case Study of the Stakhanovite Movement

February 10, 2025 By Nagesh Belludi Leave a Comment

Aleksei Stakhanov: The Soviet Miner Who Redefined Productivity Standards

The Struggles of a Low-Performing Mine & The Birth of a Hero

Alexei Grigoriyevich Stakhanov (1906–77) was a miner from Donbass, a coal-rich region in Soviet Ukraine where all mines were state-run with strict monthly production quotas. Failure to meet these targets often resulted in trouble for managers and local Communist Party officials.

Stakhanov worked in one of the region’s lowest-performing mines. Despite having no education beyond primary school, he was determined to improve his community’s productivity. Driven by a deep sense of responsibility, he relentlessly searched for ways to boost output and eventually devised a novel solution.

In the 1930s, miners used picks to extract coal, which was then hauled out by pit ponies. In cramped tunnels, miners would hack away at the coal while propping up the roof with logs. Stakhanov proposed a new system: one miner would focus on continuously picking coal, another would load it onto carts, a third would prop the roof, and a fourth would guide the ponies. He also suggested replacing the traditional pick with a heavy mining drill, requiring specialized training. Despite initial skepticism from the manager, Stakhanov persuaded the team leader and local party official to give it a try.

On the night of August 30, 1935, Stakhanov, along with three colleagues, entered the mine with the party boss and a local reporter. Six hours later, they emerged victorious, having mined 102 tons of coal—more than 14 times the original target.

The feat drew immediate attention. The local newspaper published Stakhanov’s story, and Soviet industry minister Sergo Ordzhonikidze shared it with Joseph Stalin. Soon, Stakhanov’s achievement was celebrated in Pravda, the central party newspaper. After Stalin’s endorsement, the story spread across the Soviet Union, and Stakhanov became a national hero and a symbol of Soviet productivity.

The Obsession with Metrics

Stakhanov’s achievement remains a pivotal moment in Soviet history. It became a shining example of efficiency, elevating him to the status of the ideal worker in the eyes of the Soviet state. His success sparked the Stakhanovite Movement, a state-driven campaign that encouraged workers to exceed their quotas and demonstrate the superiority of socialism.

Stakhanov’s image quickly flooded posters and newspapers, celebrated as a national role model. In December 1935, as America was still grappling with the Great Depression, Time magazine featured Stakhanov on its cover, bringing his story to American shores and solidifying his international fame. After his death, the important industrial city of Kadiivka in the Donbass region was renamed Stakhanov in his honor, a tribute that lasted from 1978 until 2016.

The Stakhanovite Movement: When Metrics Drive Work, Not Outcomes The Stakhanov Movement capitalized on the collective desire for improvement and transformation, leading to increased productivity through better-organized workflows. However, as often happens, when metrics become the sole focus, they overshadow the true purpose of the work. In the Soviet system, the state had to ensure control over production, align workers’ efforts with central economic plans, and maximize output. Quotas played a key role in this strategy, setting mandatory production targets across various industries. Over time, these quotas became the primary measure of success, with workers judged by numbers rather than the quality or long-term impact of their efforts. Those who failed to meet the targets risked being labeled as “wreckers” and accused of sabotaging the system. Stakhanovites were celebrated as heroes, rewarded with media attention, lavish rewards, and even having their names immortalized on factories and streets.

This obsession with metrics led to manipulation, particularly with the “socialist competition” that the Stakhanovite Movement encouraged. Groups and individuals competed to exceed production norms. Workers, fixated on meeting targets, sometimes resorted to shortcuts or ignored safety standards to boost output. As a result, the real goals—sustainable production, worker welfare, and innovation—became secondary pursuits. The metric of raw output became the work itself, distorting its true purpose.

The Obsession with Metrics: A Cautionary Tale

The Stakhanovite Movement highlighted the dangers of an obsession with productivity metrics and how they can distort the true nature of work.

While metrics can serve as useful benchmarks, aligning efforts with goals and driving performance, excessive focus on them can shift the emphasis from the work itself to the measurement process. Each new metric introduces an opportunity cost—resources are drained, and your team’s time is consumed.

When employees become fixated on hitting targets, they often prioritize numbers over innovation and lose sight of the bigger picture. Over-reliance on metrics can distort performance, neglect long-term goals, and stifle creativity.

Complex tasks involve many variables that a single metric cannot capture. Focusing too narrowly on one measure risks oversimplifying the situation, missing critical factors, and turning the work into a mechanical process.

Idea for Impact: Challenge metrics that don’t add value. Discard those that fail to measure real success. Take control of meaningless measurements and strike the right balance between measurable performance and the true purpose of the work.

Wondering what to read next?

  1. Why Incentives Backfire and How to Make Them Work: Summary of Uri Gneezy’s Mixed Signals
  2. Be Careful What You Count: The Perils of Measuring the Wrong Thing
  3. Numbers Games: Summary of The Tyranny of Metrics by Jerry Muller
  4. People Do What You Inspect, Not What You Expect
  5. Master the Middle: Where Success Sets Sail

Filed Under: Business Stories, Leading Teams, Managing People, Mental Models Tagged With: Biases, Critical Thinking, Decision-Making, Ethics, Goals, Motivation, Performance Management, Persuasion, Psychology, Targets

People Do What You Inspect, Not What You Expect

January 24, 2025 By Nagesh Belludi Leave a Comment

People Do What You Inspect, Not What You Expect Expectations alone won’t cut it. Without active monitoring, goals quickly go off the rails. In the restaurant business, setting food quality standards without inspection is like leaving the door wide open for trouble. Left to their own devices, staff will cut corners, skip steps, and serve subpar meals, leading to under-cooked food and neglected health standards.

Without oversight, people do just enough to stay out of hot water. Worse, if they think no one’s watching, unethical shortcuts slip through the cracks.

Inspection shows you’re serious, holding people accountable and keeping them on track. It drives performance, prevents complacency, and shuts down any funny business.

Idea for Impact: What gets inspected, gets done.

Wondering what to read next?

  1. When Work Becomes a Metric, Metrics Risk Becoming the Work: A Case Study of the Stakhanovite Movement
  2. Numbers Games: Summary of The Tyranny of Metrics by Jerry Muller
  3. Be Careful What You Count: The Perils of Measuring the Wrong Thing
  4. Why Incentives Backfire and How to Make Them Work: Summary of Uri Gneezy’s Mixed Signals
  5. Don’t Overemphasize Hitting Financial Targets

Filed Under: Business Stories, Managing People, Mental Models Tagged With: Ethics, Goals, Motivation, Performance Management, Persuasion, Targets

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About: Nagesh Belludi [hire] is a St. Petersburg, Florida-based freethinker, investor, and leadership coach. He specializes in helping executives and companies ensure that the overall quality of their decision-making benefits isn’t compromised by a lack of a big-picture understanding.

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