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Sharpening Your Skills

Is a task worth doing worth doing poorly? [Two-Minute Mentor #4]

December 4, 2012 By Nagesh Belludi Leave a Comment

You’ve likely encountered career books or motivational speakers who urge you to work hard and give ‘it’ everything you can. While throwing yourself into work on every project and shooting for perfection is admirable, there are several downsides. Before long, you may find yourself forfeiting time with family, friends, or on hobbies as you feel increasingly pressed for time.

In actuality, you don’t have to give 110% or even 100% to everything you do.

Successful people are very selective about when they push themselves to the max—they do so only when the stakes are big enough and when it’s entirely justified.

Not everything you produce has to be perfect. Many of the results that matter can be less imperfect than allowable, but relevant enough.

Imperfection is often a satisfactory outcome. A 110% effort might not move you any closer to your goals than an 80% or a 90% effort.

Your time, energy, and other resources are in short supply. Constantly weigh your efforts against the expected benefits. Consider output-to-input efficiency. Be aware of the point of diminishing returns and don’t contribute more effort than is necessary. Make prudent compromises between reasonable effort and perfection.

Wondering what to read next?

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Filed Under: Sharpening Your Skills Tagged With: Getting Things Done, Goals, Perfectionism, Time Management

When in Doubt, Do

February 20, 2012 By Nagesh Belludi 1 Comment

One of the most insidious obstacles to achievement is our tendency to give in to the pessimistic voices in our heads that advocate caution and forethought before making decisions. Instead of accepting failure as an inherent possibility in any undertaking, we tend to espouse inaction in order to weigh every fact against possible outcomes. We are thus predisposed to devising excuses for our indolence.

Admittedly, further deliberation is justified in some cases, but with a vast majority of our decisions, we tend to overestimate the stress we might experience after making a difficult choice. The longer we spend on making a decision, the less productive we are. Beyond a reasonable amount, obsessing over choices causes analysis paralysis, as in the fable of the fox and the cat.

Idea for Impact: No good comes from hesitation and inaction. The only things you will regret in the future are the things you don’t do today. So, instead of dragging it out, act decidedly on an opportunity before it ceases to be one. Take a few low-risk steps and watch your confidence grow. The consequences are likely to be far less extreme than the cost of comfortable inaction.

Follow the “10-Minute Dash” technique to get a task going and overcome procrastination.

Wondering what to read next?

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  4. Feeling Is the Enemy of Thinking—Sometimes
  5. What Your Messy Desk Says About You

Filed Under: Sharpening Your Skills Tagged With: Attitudes, Decision-Making, Procrastination

How to Argue like the Wright Brothers

February 15, 2012 By Nagesh Belludi 2 Comments

The Wright brothers, most notable for inventing powered flight, also enjoyed developing their critical thinking by fiercely debating with each other.

Wilbur and Orville found debating and challenging each other’s viewpoints was a constructive way to identify solutions to a myriad of problems or resolve their interpersonal conflicts.

The Wright brothers often took two different sides of an argument, debated the subject, then switched sides and debated the opposing argument. Orville Wright once narrated, “Often, after an hour or so of heated argument, we would discover that we were as far from agreement as when we started, but that each had changed to the other’s original position.”

Idea for Impact: Only when you contrast your point of view with an opponent’s does your own make sense. Use the Wright Brothers’ technique of double-sided debate to question your own preconceptions about an issue and appreciate alternative perspectives.

Wondering what to read next?

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Filed Under: Effective Communication, Sharpening Your Skills Tagged With: Conflict, Conversations, Critical Thinking, Getting Along, Persuasion, Thinking Tools, Thought Process

Nobody Likes a Tattletale: Do Not Play the Office Cop

February 8, 2012 By Nagesh Belludi 1 Comment

A co-worker takes twice as many days off as your company allows. The receptionist is frequently on the phone with her boyfriend. A team member goofs off all the time and never gets his job done. To top it all, your easygoing boss does not seem concerned about all these. Convinced you should tell on others? Thinking of complaining to your HR in the interest of fairness?

Do not play the office cop. Because, nobody likes a tattletale. Moreover, it’s is your boss’s job to keep an eye on everybody at your workplace and correct them if necessary, not yours. You have some influence over your peers, but no authority. Hence, you cannot control them.

Examine Your Motivations

Tattling is a common trait during the formative years of life. Children tend to feel compelled to notify elders when siblings or other children do something wrong. By taking on a parental responsibility under the guise of being helpful, young tattletales use a socially acceptable way to tell on others and get them in trouble. As children age, they learn to discern between when to keep a secret and when to inform on others. Some never seem to outgrow the need to tattle or gossip and bring these traits to the workplace.

A tattletale is usually motivated by selfish reasons. Therefore, examine what is behind your own desire to inform on someone. Are you bothered more by your boss’s laidback attitude rather than the behaviors of your colleagues? Are you trying to draw positive attention to your own righteous adherence to the rules? Is your intention to gain acceptance by management and be seen as a dependable employee? Are you seeking to curry favor with the boss? Or, do you sadistically enjoy having your colleagues punished or embarrassed?

Don’t Rob the Workplace of Trust

A tattletale quickly destroys team morale and brings about increased conflict in the workplace. In successful organizations, team members set high expectations for one another and push each other to work smarter. When you do complain to your boss, you do not want to raise anything that may seem trivial or vindictive.

If you observe an incident that might constitute a breach of ethics or is significant enough to affect your team, you have every right to blow the whistle through the established channels or a whistleblowing system even at the risk of being branded a tattletale. The standards of decency require you to talk directly to anybody who offends you before going to your boss. If a peer persistently interferes with your work or sabotages your projects, you should privately warn the offender that if it happens again, you would report it to your boss.

Wisdom Comes from Knowing What to Overlook

Control the impulse to be worked up and tattletale on issues that have little to do with your own work. Let your resentment subside. Be quiet and keep your head down. If someone’s behavior is genuinely in the way getting a job done, wait for a manager or HR to identify and fix the problem.

For now, think of ways to ask your lenient boss for some extra time off for yourself.

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Filed Under: Managing People, Sharpening Your Skills Tagged With: Feedback, Great Manager, Workplace

Book Summary of Maria Bartiromo’s ‘The 10 Laws of Enduring Success’

November 28, 2010 By Nagesh Belludi Leave a Comment

The 10 Laws of Enduring Success » Maria Bartiromo Success consists of recognizing opportunity, being optimistic, following our passions, keeping good relations, and making the best of circumstances that life presents us. The elements of accomplishment have been widely written about since the dawn of publishing. Each year, several authors attempt to repackage the familiar skills for success in new contexts. Such is the effort of CNBC anchor and journalist Maria Bartiromo (with Catherine Whitney) in “The 10 Laws of Enduring Success.” Maria presents the longstanding blueprint of success as ten attitudes: self-awareness, foresight, ingenuity, audacity, integrity, flexibility, modesty, fortitude, tenacity of purpose, and resilience.

“The 10 Laws of Enduring Success” falls short on one key characteristic. Advice on success can inspire only when the narrator connects his/her advice to personal anecdotes of hopes and despairs, achievements and disappointments, and meaningfully reflects on how certain attitudes contributed to his/her eventual success. Remember my recent article about commencement addresses by Steve Jobs, Bill Gates, and J K Rowling? These speakers are stimulating for the very reason that their timeless advices consist of thought-provoking personal contemplations.

“The 10 Laws of Enduring Success” is lacking in deep reflections of what contributed to the author’s success. As the host of one of the most popular shows in business TV, Maria Bartiromo has an extensive access to distinguished people. She does include insights from many successful people from the world of politics, business, sports, and entertainment. However, these narratives are typically short, often wander off the point, and do not necessarily connect to individual themes in a memorable way.

The conversational writing style is unassuming and quite engaging, and thus makes the book a quick read.

Leadership Reader’s Bottom-line

  • “The 10 Laws of Enduring Success” by Maria Bartiromo with Catherine Whitney
  • Subject: Skills for success
  • Suggested reading for fans of CNBC and the financial news media. Optional reading for others.
  • Read this book as a reiteration of the first principles of success. Be not amazed if this book does not prompt new thoughts.
  • 3 out of 5 Stars

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  3. Books I Read in 2014 & Recommend
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  5. Could Limiting Social Media Reduce Your Anxiety About Work?

Filed Under: Career Development, Leadership Reading, Sharpening Your Skills Tagged With: Books for Impact, Wisdom

Nine Easy Rules to Avoid Being Criticized

September 26, 2010 By Nagesh Belludi Leave a Comment

  • Rule 1: Always strive to please others and agree with everybody
  • Rule 2: Do not attempt to change people’s minds
  • Rule 3: Do not try a new idea or pursue any worthwhile goal
  • Rule 4a: Conform to established ways of doing everything
  • Rule 4b: Never step a foot away from the path of convention
  • Rule 5: Follow the crowd; stand for nothing unique
  • Rule 6: Let the world shape you; be who others want you to be
  • Rule 7a: Accept life “as is” and never examine the status quo
  • Rule 7b: Believe whatever you are told without checking evidence
  • Rule 8: Do not say, attempt, or do anything contentious or imaginative
  • Rule 9: Do not say, attempt, or accomplish anything at all

The Fear of Criticism

Yielding to criticism can bring about many negative consequences: hesitation, aversion to risks, stagnation, letdown, rejection, and, eventually, failure.

Being criticized never feels good. But, avoiding criticism will never give you the delight of generating and trying out new ideas. You forego the personal evolution that results from overcoming fear and obstacles, and the contentment that comes from reaching out to others and pursuing your dreams.

Listen, take it in, and learn

Look, criticism is inevitable. Whatever course you decide upon in life, there is always somebody to tell you that you are wrong. Criticism may not be agreeable. It may feel unjustified and, depending on how the critic delivered his comments, criticism may even feel confrontational.

Criticism is necessary and can catch your eye to caution and forethought. Remember that criticism just represents another person’s opinion of your values or pursuits. So, instead of talking criticism personally, take a step back, and reflect on what the critic is saying. With an open mind, mull over how the criticism might differ from your own opinion. Perhaps, the criticism casts light on a blind spot you had hitherto ignored. Or, the criticism draws your attention to points of prudence and slippery slopes where others have failed. Criticism can therefore cast new light on your pursuits.

Bottom Line: Use criticism to your own advantage

In tackling life’s biggest opportunities, it is the magnitude of your courage that matters the most. Do what you feel in your heart to be right. And, instead of feeling attacked by critics and becoming defensive, take time for reflection and treat criticisms as learning opportunities with positive outcomes.

Filed Under: Living the Good Life, Sharpening Your Skills

The Nature of Worry

August 25, 2010 By Nagesh Belludi Leave a Comment

“When you stop to examine your thoughts you start to see that they have a life of their own, they come and go, generally in a random, idiosyncratic way. Recognizing the constancy of our endless thinking process is said to be one of the important early steps we take on the meditation path.”
—Bob Sharples, Do the Thoughts Ever Stop

Have you ever realized that most of your anticipated misfortunes never occur, that some of life’s difficult scenarios never come to pass, or that most of your worrying is ultimately fruitless and life goes on?

Below, I present a simple exercise to help you discover the lifecycle of worry. I encourage you to sit down at a quiet place, somewhere you can relax and reflect. If necessary, fetch yourself a journal, special notebook, or a piece of scratch paper.

Mindfulness Exercise

Consider a recent upheaval or stressful event. Go back in time and experience that moment for a minute. How do you feel? What preoccupies your mind?

Under the direct influence of your anguish, your mind is bewildered. You feel disoriented. Your mind is filled with apprehension. Bearing the burden of this stress, you cannot take your mind off the imagined ramifications. The wounds of your sorrow seem incurable.

Now, fast forward to a few days following the stressful event. What do you experience now? Your troubles no longer hold a grip on your life as before. You feel released from that moment’s immediate affliction. As you reflect the situation’s progress, you feel amazed by how your feelings have changed. What happened to the irreparable hardship?

Storms of Distress

Allow another interval of time to elapse. How do your feelings compare now? The original despair is diminished further. The event feels formless; your apprehensions are no longer recognizable. You may even find humor in your past misfortune.

A few days later, you are surprised by how easily these storms of distress passed. You wonder how these depressing emotions could have possessed you. The events are not undone and the external circumstances remain unchanged. What has changed is your mind’s condition?

Idea for Impact: “This too shall pass”

“Do not anticipate trouble, or worry about what may never happen. Keep in the sunlight.”
—Benjamin Franklin

It is your mind that relates external circumstances to your internal being. Joy and sorrow, hopes and despairs, elation and desolation, pleasures and annoyances are nothing but outcomes of your sensibility. Outside forces are challenging to conquer—our control over the exterior world is narrow, and merely illusory. However, the evolution of your thoughts and feelings and your responses to distressing situations are within your power.

The next time you experience a hardship—a conflict, a distressing situation, or annoyance, recall what happened with your prior hardships. Recognize that everything happening in your external environment is but impermanent. Say to yourself, “This too shall pass.”

Wondering what to read next?

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  3. Anger is the Hardest of the Negative Emotions to Subdue
  4. The Power of Negative Thinking
  5. Expressive Writing Can Help You Heal

Filed Under: Sharpening Your Skills Tagged With: Anxiety, Buddhism, Conflict, Emotions, Mindfulness, Stress, Suffering, Worry

Telecommuting: Out of sight, Out of mind

May 7, 2010 By Nagesh Belludi Leave a Comment

Perils of telecommuting: Disconnectedness and diminished face time

For over four decades, employers have offered telecommuting and other flexible work arrangements to boost employee morale, promote work-life balance, and retain skilled workers. In spite of the ubiquity of electronic communication and accessibility to travel, a growing body of research has shown that it is significantly harder to build and maintain social relationships electronically than it is in person.

  • In the 1960s, Hewlett-Packard (HP) pioneered flexible work arrangements as part of its legendary “HP Way” culture. However, in year 2006, HP surprised employees and the HR industry by deciding to cutback telecommuting in one of its divisions to encourage employee interactivity, promote teamwork, and enable skilled workers to train the less-experienced employees.
  • A few years ago, an internal IBM study revealed that when teams went more than three days without a meeting, their happiness and productivity suffered. This promoted the “Making IBM Feel Small” initiative to promote face-to-face contact among its employees.

It’s important of show up and be “there”

Telecommuting - The importance of being 'there' Getting management to recognize you for your achievements and consider you for promotions and leadership positions has never been more challenging, especially at large companies. As I have mentioned in my previous articles, career success is no more about “who you know,” but rather about “who knows you” and what they know about you. Earning this recognition begins by showing up, “being there” and acting the part of a dedicated, enthusiastic employee.

Look, companies rarely promote employees who are not around to solve challenges and slug it out during tough times. For those of you who wish to graduate from individual contributor roles and get promoted to team-leader or management positions, telecommuting comes with a cost—reduced face time with your peers, management, and customers, and diminished opportunities to foster your management’s trust in your abilities. Therefore, telecommuting can be an impediment to climbing the corporate ladder.

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Filed Under: Career Development, Sharpening Your Skills Tagged With: Likeability, Managing the Boss, Work-Life, Workplace

The Halo and Horns Effects [Rating Errors]

April 30, 2010 By Nagesh Belludi 1 Comment

Preamble: We are often unaware of the many biases and prejudices that influence our social judgments. Psychologists call these “bias blind spots.” We can overcome many of these subliminal biases by teaching ourselves to be aware of them. This is the second in a series of articles on the common rating errors. See my earlier article on the recency bias.

Unconscious Judgments of an Investment Broker

A 2007 study highlights two of the most common unconscious social judgment biases. Prof. Emily Pronin of Princeton University showed study participants one of two pictures of the same man whom she introduced as an investment broker. One picture showed a suited man with a highly regarded Cornell degree and the other showed the man in casual clothing with a degree from a nondescript college. The professor asked her participants how much of a theoretical $1,000 they would invest in each. The participants rated the suited man as more competent: on average, he got $535 on without having his background checked. In contrast, the causal dresser received just $352. Not only were the participants more likely to have the second broker’s credentials verified —but also they did not consider him as trustworthy.

The Halo Effect

The “halo effect” captures what happens when a person who is judged positively based on one aspect is automatically judged positively on several others without much evidence. For instance, as a result of the halo effect,

  • attractive people are often judged as competent and sociable. Film stars and other celebrities are assumed pleasant and sharp-witted,
  • inexperienced interviewers tend to pay less attention to a candidate’s negative traits after discerning one or two positive traits in the first few minutes of a job interview,
  • charismatic professionals tend to get noticed and move up the corporate ladder faster, irrespective of their technical and leadership skills,
  • articulate speakers are likely to influence their audiences more even if their messages are poor in form and content.

Politicians, film and TV stars, sportspersons, celebrities and brand managers have learned to construct a halo effect and capitalize on their reputations. Apple’s iPod spawned positive impressions of other Apple products—the company took advantage of this halo effect and delivered excellent products in the iPhone and iPad. In another example, renowned fashion designers can set high prices for perfectly ordinary clothes.

Halo and Horns Effects in Social Judgment

The Horns Effect

The “horns” or “devil effect” is the concept by which a person who is judged negatively on one aspect is automatically judged negatively on several other aspects without much evidence. Clearly, this is the opposite of the halo effect.

For years, American car manufacturers have battled the mistaken public perception that cars made by Japanese companies are of significantly better quality. This misperception remains even when American car manufacturers use identical components from the same suppliers and assemble their cars using identical manufacturing processes. Even today, Japanese-brand cars resell for much higher prices than American-brand cars.

Call for Action

  • Reflect on your decision-making process to steer clear of biases. As human beings, we incessantly form opinions of people, objects, and events, both consciously and subconsciously. However, our judgment is rarely free of biases and our measures are not always comprehensive enough. Before reaching any important decision, be sure to collect all the relevant facts and reflect on whether your thought processes are free of the common biases.
  • Understand that perception is reality and be conscious of the image you are projecting. People judge the proverbial book by its cover. Your friends and family, workplace and society at large have a certain perception of who you are and what you can do, irrespective of the reality. As much as you would prefer to be evaluated based on who you actually are and what you can actually do, understand that your identity and prospects are based on others’ image of you. Do everything you can to connect people’s perception to the reality. Look and play your role. Begin by reading the seminal article on the topic of personal branding, “The Brand Called You,” written by renowned management author, Tom Peters.

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Filed Under: Leading Teams, Sharpening Your Skills Tagged With: Biases, Mental Models

[Rating Errors] Beware of the Recency Bias

April 27, 2010 By Nagesh Belludi Leave a Comment

Preamble: This is a first of a series of articles on common mistakes in judgment. Even if the focus of these articles is on performance assessment of employees, the discussions hold in all forms of social judgment.

Recency Bias in Performance Assessment

Suppose that you have executed a project effectively and exceeded all expectations during the first ten months of a year. If your manager has overlooked all these achievements and rated you poorly based on a major roadblock your project encountered in November, then you are subject to a Recency Bias. Your manager is in effect evaluating excessively positively or negative, depending on what is most recent.

Many managers tend to rate an employee’s job performance based on a “what has he done lately” mindset. They do not weigh the employee’s performance from earlier in the year (or quarter, if their organizations use a quarterly review system) and tend to rely more on the employee’s performance in the period immediately preceding the performance evaluation deadline. Consequently, achievements and events that happened lately tend to bear more influence on the employee’s performance rating than achievements and events from earlier in the evaluation period.

The cognitive bias (positive or negative) where judgment is founded only on readily recallable recent experiences is termed the ‘Recency Bias’ or ‘Recency Effect.’ This is analogous to people tending to recall items that are at the end of a list rather than items that are in the start of the list. (See Wikipedia’s entry on serial position effect.)

Some employees may exploit the recency bias by being more resourceful and trying to stay in the boss’s good graces in the period leading to performance reviews. I know of a manager who every year organizes community service events at his boss’s favorite non-profit during November and stay in the boss’s good graces ahead of his annual performance review in December. I have also identified wily employees who underperform earlier in a year and shape-up in the months before a performance evaluation is due.

To Avoid Recency Bias, Maintain a Performance Log

If you are a manager, maintain an informal log or diary where you can record each employee’s accomplishments, contributions, praises, and comments from peers and management. When a performance evaluation is due, review all the significant and relevant examples of employee performance you have recorded and write an objective performance summary report. This ensures that you keep yourself informed of your employee’s work and demonstrates that you care about his/her current work and achievements.

As an employee, you can maintain your own log or diary of your achievements. Review this information with your employee once every week. Whether your organization requires a self-assessment or not, refer to this log at the end of the evaluation period, summarize your achievements and submit a concise report to your manager.

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  3. Virtue Deferred: Marcial Maciel, The Catholic Church, and How Institutions Learn to Look Away
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  5. Why Sandbagging Your Goals Kills Productivity

Filed Under: Leading Teams, Sharpening Your Skills Tagged With: Biases, Performance Management

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About: Nagesh Belludi [hire] is a St. Petersburg, Florida-based freethinker, investor, and leadership coach. He specializes in helping executives and companies ensure that the overall quality of their decision-making benefits isn’t compromised by a lack of a big-picture understanding.

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