Right Attitudes

Ideas for Impact

Listening

Thirteen Phrases Your Customers Don’t Want to Hear

By Leave a Comment

When spoken with a particular tone, specific phrases can instantly infuriate and frustrate customers. Here are some alternatives to consider:

  • Avoid: “I don’t know.” Instead, try “That’s a good question. Let me check and find out.”
  • Avoid: “Just a second.” Instead, try “It could take me a few minutes to get that information. Could you hold while I check, or should I call you back in ten minutes?”
  • Avoid: “Wait.” Instead, try “I haven’t gotten to that yet.”
  • Avoid: “We can’t do that for you.” Instead, try “That’s a tough one. Let me see what I can do.”
  • Avoid: “You’ll have to…” Instead, try “Here’s how we can help you.”
  • Avoid: “That’s not my job.” Instead, try “I usually don’t handle that area, but I know who can help you. Let me see if he’s available.”
  • Avoid: “It’s your fault.” Instead, try “The way this process works is…
  • Avoid: “Why didn’t you do…?” Instead, try “Our process expects you to…”
  • Avoid: “How’s that my concern?” Instead, try, “I understand how upset you are.”
  • Avoid: “I know!” Instead, try “Yes, you’re right.”
  • Avoid: “As I explained earlier… Instead, try “Let’s review the steps again.”
  • Avoid: “Don’t you understand?” Instead, try, “Am I understandable thus far?”
  • Avoid: “Are you done?” Instead, try, “Will there be anything else?”

Master the art of words and deliver customer service messages with a confident, sympathetic tone. Create a personalized list of “Do Say” and “Don’t Say” phrases, drawing from your own experiences.

Reflect on the pain points and communication barriers that specifically frustrated you as a customer during customer service calls, as well as the instances where representatives provided positive interactions. Identify effective approaches and avoid pitfalls when engaging with customers.

Wondering what to read next?

  1. Entitlement and Anger Go Together
  2. Think of a Customer’s Complaint as a Gift
  3. How to Mediate in a Dispute
  4. Making the Nuances Count in Decisions
  5. How to … Communicate Better with Defensive People

Avoid Trigger Words: Own Your Words with Grace and Care

By Leave a Comment

Using phrases like “you should,” “you never,” and “you’re supposed to” can immediately put the other person on the defensive.

  • When making statements, it’s better to begin with “I feel” or “I’d like.” By using “I” statements, nobody can argue with the fact that you feel a certain way.
  • Take responsibility for your words. Instead of protesting with phrases like “Don’t be late as usual,” which only reinforce complaints, try inviting positive change by saying, “It would be helpful for me if you could arrive early tonight, maybe by six.”
  • Saying “I don’t care” or “You choose” might not make you seem pleasant and agreeable. The other person may resent being forced to make decisions on your behalf.
  • Phrases like “I hate to be a pain, but…” or “I could be wrong, but…” undermine your request before you even make it.
  • Saying “I know” can make you appear irritating, self-important, or unreceptive. Instead, using “You’re right” doesn’t belittle something the other person may have just realized. “Yes, that’s on my mind!” acknowledges the other person’s reminder.
  • If someone apologizes anxiously, don’t say, “Stop saying sorry.” Instead, saying, “You have nothing to apologize for,” is more reassuring and won’t make the other person feel awkward.

Idea for Impact: Using direct and concise language strengthens the message and clarifies your needs. Be mindful of language that may unintentionally cause offense, distress, or discomfort to others. Prioritizing empathy and open-mindedness can contribute to maintaining respectful and inclusive conversations.

Wondering what to read next?

  1. Avoid Control Talk
  2. “But, Excuse Me, I’m Type A”: The Ultimate Humblebrag?
  3. I Told You So
  4. “Are We Fixing, Whinging, or Distracting?”
  5. Here’s How to Improve Your Conversational Skills

“Are We Fixing, Whinging, or Distracting?”

By Leave a Comment

When a friend is upset and seeks your support, it’s essential to ask them a simple question once it’s appropriate: “Do you want to talk about it? Do you want to get your mind off it and distract yourself, or are you expecting me to give you some suggestions to help you out?”

Asking, “Are we fixing, whinging, or distracting?” can be incredibly beneficial for an upset friend. I use it often, and people respond positively to it. This question establishes boundaries and fosters trust, allowing you to be there for them the way they need.

Sometimes, people simply need to vent. Begin by providing comfort and then follow up with, “Do you want advice, or do you want me just to listen?”

It’s crucial to validate the other person’s feelings and experiences. Even if you believe there’s an easy fix, prioritize acknowledging their emotions. Let them be heard and empathize with them. Validating their emotions is truly significant. Simple statements like “Yeah, that IS terrible,” “That does suck,” “I can definitely see why you’re angry,” or “You have a right to be frustrated” can work wonders in offering solace and emotional support during challenging moments.

At times, staying quiet is what’s needed. It saves you from saying something unsuited to the situation. You can also say, “I am at a loss for words,” which is still validating. It shows that you consider the issue as crucial as they do and are also genuinely stumped by it.

However, on other occasions, they may need to share their experiences with someone outside of the conflict. This allows them to express their thoughts and emotions, which can be cathartic and aid in processing their experiences. If they wish to shift their focus and be distracted from what’s bothering them, talk about your own day, share something funny you came across, or engage in a fun activity together.

Idea for Impact: Don’t assume they’re seeking a solution when someone vents. Avoid offering advice right away in an attempt to steer them away from discussing it.

People often want to vent, grumble, and unload their troubles, even momentarily. Listen patiently and without reproach, offering a compassionate ear.

Wondering what to read next?

  1. Avoid Trigger Words: Own Your Words with Grace and Care
  2. Avoid Control Talk
  3. I Told You So
  4. Witty Comebacks and Smart Responses for Nosy People
  5. Stop Trying to Fix Things, Just Listen!

Beyond Mansplaining’s Veil

By Leave a Comment

“Mansplaining,” commonly associated with a condescending and chauvinistic attitude, traditionally refers to situations where men unnecessarily and patronizingly explain things to women, often silencing their voices.

However, the term “mansplaining” has been extensively used in recent years to the point where it sometimes carries connotations of “reverse sexism.” It’s often employed without carefully considering the validity of men’s opinions, resulting in the dismissal or belittlement of their arguments. It’s worth noting that both men and women can internalize sexist beliefs and attitudes due to societal conditioning.

While it’s true that many men exhibit patronizing and rude behavior, assuming that such mannerisms are exclusively a male trait is an oversimplification. Contempt can be seen across genders; it’s a flaw that goes beyond gender boundaries. Men interrupt and talk down to each other in debates. Some individuals, regardless of gender, treat everyone with the same interrupting and condescending tone—it’s simply their communication style. Therefore, the communication issue lies in “human-splaining,” and making generalizations solely based on gender is unfair and unproductive.

Furthermore, the term “mansplaining” is often carelessly used out of frustration and anger, becoming a convenient way to dismiss any man expressing an opinion or insisting on a viewpoint during a debate.

Idea for Impact: Let’s reserve the label for situations where it’s genuinely warranted and instead focus on addressing the underlying issue of unequal valuing of men’s and women’s words. Let’s examine entitlement and the impact of patriarchal structures. Engaging in productive dialogue is far more effective than resorting to gratuitous dismissals.

Wondering what to read next?

  1. Labeling Damage
  2. Racism and Identity: The Lie of Labeling
  3. Entitlement and Anger Go Together
  4. How Not to Handle a Bad Boss
  5. Why You May Be Overlooking Your Best Talent

Why It’s So Hard to Apologize

By Leave a Comment

Some people feel that apologizing carries deeper psychological ramifications than their words imply.

Apologizing feels far too vulnerable—too threatening even. Non-apologizers find it challenging to set aside their pride long enough to concede their imperfections. They depend on external validation, and therefore, they need to be seen as correct, strong, and powerful. Admitting they are flawed and fallible is thus something they refuse to do.

Offering an Apology Can Feel Like a Sign of Weakness

In sum, refusing to apologize often echoes a conscious or subconscious effort to protect a fragile sense of self. Apologies require a reasonably robust sense of self-worth, and often non-apologizers feel that regrets for their actions significantly threaten their basic sense of identity and self-esteem. They fear it’d open the floodgates to more vulnerability and blame. They’re pathologically afraid of being wrong.

When a person’s sense of self is threatened, they counter-attack and double down on their position. Other times, a self-preservation instinct will lead people to offer a submission—a calculated, face-saving “non-apology apology” that doesn’t suggest proper accountability.

Other non-apologizers can be oblivious to the effect their actions have on others. They don’t apologize because they are unaware that they have something—anything even—to apologize for. They lack empathy and can’t put themselves in the other person’s place.

Idea for Impact: It Takes Strength to Apologize Meaningfully

Learn to work past your fears and resistance to apologizing. Apologizing for the harm you’ve caused and taking responsibility for your mistakes can indeed be a sign of strength.

Effective apologies empathize with the wronged party and address the recipients’ feelings—they don’t need to prove a point. Name what you did wrong, show yourself as regretful, and indicate what might be different in the future.

Wondering what to read next?

  1. Avoid Control Talk
  2. “But, Excuse Me, I’m Type A”: The Ultimate Humblebrag?
  3. I Told You So
  4. Avoid Trigger Words: Own Your Words with Grace and Care
  5. “Are We Fixing, Whinging, or Distracting?”

It’s Time to Tune In: Give the Gift of Listening

By Leave a Comment

The cacophony of our fast-paced life inhibits listening. We need our interlocutors to “cut right to the chase,” to “get right to it” so we can move on to whatever else is urging our attention.

Listening goes beyond just hearing what people say. Most of the time, when someone is chatting with us, we are talking in our heads about what we’ll say next! Indeed, we don’t even let them finish their thoughts before sharing something about our experiences or offering our perspective on what they have to say.

Idea for Impact: This holiday season, commit to giving the gift of listening. Focus on others when they talk to you. Don’t interrupt or shift the conversation to yourself. Give them your full attention. Listening starts with an openness and willingness to indeed follow another person’s story without premise or getting sidetracked by what’s going on in your own head.

This is maybe the greatest gift we can give another human being—our undivided attention. To listen without judgment or agendas.

Nothing makes us feel more human and important than feeling listened to—even accepted.

Be a shoulder. Be a friend. Be an ear to someone who needs it. Tune in. Connect and empathize. Make the other person feel valued and important, and you might learn something and develop as a human being.

Wondering what to read next?

  1. Avoid Trigger Words: Own Your Words with Grace and Care
  2. “Are We Fixing, Whinging, or Distracting?”
  3. I Told You So
  4. Witty Comebacks and Smart Responses for Nosy People
  5. Stop Trying to Fix Things, Just Listen!

Stop Trying to Fix Things, Just Listen!

By Leave a Comment

In these distraction-packed times, it’s harder than ever to create the mental and physical space necessary to really listen—actively listen—to another person.

A common listening pitfall is trying to have all the answers. Instead of fully hearing out a friend, you’re scrolling through your brain, being all frustrated that this problem has an obvious solution and concocting a hasty fix.

As a listener, your most important job is to listen with curiosity and immerse yourself in the person’s message. Just try to understand the person and listen to their feelings. Validate their suffering, take their perspective, and let them know you understand. That’s often what people want most.

Idea for Impact: To be a better listener, talk with each other about the ways they’d like you to give support. People have different ways in which they prefer to seek and provide support.

Wondering what to read next?

  1. Avoid Trigger Words: Own Your Words with Grace and Care
  2. “Are We Fixing, Whinging, or Distracting?”
  3. I Told You So
  4. Witty Comebacks and Smart Responses for Nosy People
  5. Don’t Be Interesting—Be Interested!

How to Reliably Tell If Someone is Lying

By Leave a Comment

There isn’t one reliable behavioral cue that consistently reveals that a person isn’t telling you the truth, but the most expected sign of dishonesty is evasiveness.

Does the other person evade answering direct questions or declare, “I don’t know,” “that’s about it,” or “I don’t remember doing that?”

Instead of making direct denials, do they seem to have been caught off guard and take more time to think up a believable response?

Idea for Impact: To detect a lie, listen and pay attention. If lying is nothing more than communicating false information, dwell on what’s being said. Does it make sense? Does it align with other facts you’ve mustered or anecdotes you’ve heard? Do the answers to your probing questions stand up to scrutiny? Does the story begin to shift?

Wondering what to read next?

  1. Avoid Control Talk
  2. Think of a Customer’s Complaint as a Gift
  3. Flattery Will Get You Nowhere
  4. Let’s Not Talk About Trump
  5. How to Deal with Upset Customers

Each Temperament Has Its Own Language

By Leave a Comment

From Dr. Irmgard Schlögl’s The Wisdom of the Zen Masters (1976) (she was later Ven. Myokyo-ni, Rinzai Zen Buddhist nun at the Zen Centre in London):

An elder Zen monk on his pilgrimage put up in a monastery. He came across another monk who was also on the pilgrimage. The two discovered that they had much in common, and decided next morning to continue together.

They came to a river where the ferryboat had just left. The elder took a seat to wait for its return. His new friend continued however, walking over the water.

Halfway across, he turned around and beckoned the elder to follow, “You can do it, too. Just have confidence and tread on.” The elder shook his head and stayed put.

“If you are scared, I’ll help you across. You see I can do it without much trouble.” Yet again, the elder shook his head.

The other reached the other bank of the river. He waited there until the ferry had brought the elder over. “Why did you hang back like that?” he asked.

“And what have you gained by rushing like that?” replied the elder.

“Had I known what you were like, I would not have taken up company with you.”

Wishing him farewell, the elder resumed his pilgrimage on his own.

Temperament clashes exist to some extent in almost all relationships. The language of camaraderie that two people share so effortlessly at some moments can unravel at others.

Sometimes each person believes they are deliberately communicating their needs and values, when indeed little gets through because each is working from different core assumptions and expectations—conveying and interpreting language, gestures, and intent differently, or seeking a different set of signals.

Idea for Impact: Each temperament has its own language.

Each of us has our own expectations of relating in an interpersonal relationship. When there are problems, don’t always attempt to “fix” them or back off and distance yourself. Simply give the other more space to be who they are. Seek to understand.

Wondering what to read next?

  1. People Give Others What They Themselves Want // Summary of Greg Chapman’s The Five Love Languages
  2. Psychoanalyst Erich Fromm on the Art of Love and Unselfish Understanding
  3. Entitlement and Anger Go Together
  4. If You Want to Be Loved, Love
  5. A Trick to Help you Praise At Least Three People Every Day

Entitlement and Anger Go Together

By 1 Comment

Exaggerated entitlement could possibly explain what’s driving the recent surge of abusive or violent incidents on flights in America.

We live in a time where everyone seems hypervigilant to the point where even a slight snub can be taken as an act of deliberate aggression—either reactively or without provocation. People want to assert themselves, and every little social interaction seems to turn quickly into a battleground of entitlement.

Self-Protective Efforts Heighten Entitlement

To make things worse, air travel sits at the confluence of so many things involving so many people (and circumstances) where each “participant” has little direct control over what’s happening to them and others around. Political polarization and mask mandates seem to have intensified these anxieties too. Moreover, the FAA’s zero-tolerance policy toward disturbances and the threat of massive fines are unlikely to disincentivize passengers and staff in the heat of the moment.

When people feel entitled, they’re not just frustrated when others fail to acknowledge and entertain—even listen to—their presumed superior rights. People feel deceived and wronged. They feel victimized, get angry, and exude hostility. Worse, they feel even more justified in their demands and thus assume an even stronger sense of entitlement as compensation.

Idea for Impact: Entitlement and Responsibility are Inextricably Linked

Underlying this kind of anger process is a lack of separation of rights from responsibility. No professional, social, or domestic environment can remain stable and peaceful without everyone respecting the fact that rights and responsibilities are inseparable.

Nobody is entitled to compassion or fair treatment without acting on the responsibility to give it to others. If you don’t care about how others feel, you can’t demand that they care about how you feel. It’s a formula for disaster in human interactions.

Wondering what to read next?

  1. Could Limiting Social Media Reduce Your Anxiety About Work?
  2. Who Told You That Everybody Was Going to Like You?
  3. Think of a Customer’s Complaint as a Gift
  4. Learn to Manage Your Negative Emotions and Yourself
  5. The More You Can Manage Your Emotions, the More Effective You’ll Be