When spoken with a particular tone, specific phrases can instantly infuriate and frustrate customers. Here are some alternatives to consider:
- Avoid: “I don’t know.” Instead, try “That’s a good question. Let me check and find out.”
- Avoid: “Just a second.” Instead, try “It could take me a few minutes to get that information. Could you hold while I check, or should I call you back in ten minutes?”
- Avoid: “Wait.” Instead, try “I haven’t gotten to that yet.”
- Avoid: “We can’t do that for you.” Instead, try “That’s a tough one. Let me see what I can do.”
- Avoid: “You’ll have to…” Instead, try “Here’s how we can help you.”
- Avoid: “That’s not my job.” Instead, try “I usually don’t handle that area, but I know who can help you. Let me see if he’s available.”
- Avoid: “It’s your fault.” Instead, try “The way this process works is…
- Avoid: “Why didn’t you do…?” Instead, try “Our process expects you to…”
- Avoid: “How’s that my concern?” Instead, try, “I understand how upset you are.”
- Avoid: “I know!” Instead, try “Yes, you’re right.”
- Avoid: “As I explained earlier… Instead, try “Let’s review the steps again.”
- Avoid: “Don’t you understand?” Instead, try, “Am I understandable thus far?”
- Avoid: “Are you done?” Instead, try, “Will there be anything else?”
Master the art of words and deliver customer service messages with a confident, sympathetic tone. Create a personalized list of “Do Say” and “Don’t Say” phrases, drawing from your own experiences.
Reflect on the pain points and communication barriers that specifically frustrated you as a customer during customer service calls, as well as the instances where representatives provided positive interactions. Identify effective approaches and avoid pitfalls when engaging with customers.
Approximately 3,300 feet down the runway, around 11:17 PM that night, the Boeing 747 collided with concrete barriers and construction equipment, resulting in the aircraft breaking apart and bursting into flames..jpg)