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Nagesh Belludi

Why is Task-Planning so Time-Consuming?

January 10, 2022 By Nagesh Belludi Leave a Comment

Planning, which saves time, itself can take quite a bit of time. It’s an interesting quasi-paradox that I’m sure you’ve run into.

That planning is long-drawn-out is one of the main criticisms of even the supposedly solid task-management systems out there. Take David Allen’s Getting Things Done approach, for example. Achieving the system’s potential fully is simply overwhelming. Allen’s method focuses more on the capturing, reviewing, and planning of tasks than it does on the actual doing them.

The key to time management is awareness. Think realistically about your time by recognizing it is a limited resource. Always ask yourself, even when you’re planning your time out, “Is this time-effective?”

Don’t over-organize your list. Don’t spend too much time making it look nice. Don’t feel like you need to do everything on your list. Don’t put anything on your list when you’d be wiser to just do the task now and save the time it takes to put it on your list and think about it again later.

Idea for Impact: Refine your planning approach further. Remember, the benefits of any tool must exceed its costs.

Wondering what to read next?

  1. A Key to Changing Your Perfectionist Mindset
  2. In Imperfection, the True Magic of the Holidays Shines
  3. Everything in Life Has an Opportunity Cost
  4. Don’t Ruminate Endlessly
  5. Thinking Straight in the Age of Overload // Book Summary of Daniel Levitin’s ‘The Organized Mind’

Filed Under: Sharpening Your Skills Tagged With: Anxiety, Perfectionism, Procrastination, Stress, Task Management, Thought Process

Inspirational Quotations #927

January 9, 2022 By Nagesh Belludi

A thick skin is a gift from God.
—Konrad Adenauer (German Statesman)

The upside of painful knowledge is so much greater than the downside of blissful ignorance.
—Sheryl Sandberg (American Executive, Author)

The function of intellect is to provide a means of modifying our reactions to the circumstances of life, so that we may secure pleasure, the symptom of welfare.
—Edward Thorndike (American Psychologist)

It takes a kind of shabby arrogance to survive in our time, and a fairly romantic nature to want to.
—Edgar Z. Friedenberg (American Sociologist)

There is no more interesting place in the world to meet characters than a movie set. If you have lost anybody anywhere in the World and don’t know where they are, they are in Hollywood trying to get in the Movies.
—Will Rogers (American Humorist, Actor)

Cynicism is what passes for insight when courage is lacking.
—Anita Roddick (English Businessperson)

The essence of risk management lies in maximizing the areas where we have some control over the outcome while minimizing the areas where we have absolutely no control over the outcome and the linkage between effect and cause is hidden from us.
—Peter L. Bernstein (American Economist, Author)

It is not the size of a man but the size of his heart that matters.
—Evander Holyfield (American Boxer)

When you get right down to it, one of the most important tasks of a leader is to eliminate his people’s excuse for failure.
—Robert C. Townsend (American Businessman)

A good holiday is one spent among people whose notions of time are vaguer than yours.
—J. B. Priestley (British Novelist, Playwright, Essayist)

If it’s intuitive, it’s probably wrong. The absolutely distinguishing quality of a leader is that a leader takes us elsewhere.
—Bob Galvin (American Business Executive)

This is where you will win the battle—in the playhouse of your mind.
—Maxwell Maltz (American Surgeon)

Once you have been confronted with a life-and-death situation, trivia no longer matters. Your perspective grows and you live at a deeper level. There’s no time for pettiness.
—Happy Rockefeller (American Philanthropist)

I can’t stand to sing the same song the same way two nights in succession, let alone two years or ten years. If you can, then it ain’t music, it’s close-order drill, or exercise or yodeling or something, not music.
—Billie Holiday (American Jazz Singer)

Filed Under: Inspirational Quotations

Real Ways to Make Habits Stick

January 6, 2022 By Nagesh Belludi Leave a Comment

Want to make a new habit stick? Try piggybacking or ‘stacking’ it to an existing one.

Choose something you have no problem motivating yourself to do—say, brushing your teeth—then combine it with some habit you want to acquire. The existing pattern serves as the prompt for the new habit.

Most people have robust morning and evening routines; try stacking new habits into those practices. For example, if you want to do some mindfulness meditation every day, do it after brushing your teeth in the morning. Your wake-up routine becomes the cue to build a new meditation habit.

Better yet, associate the habit you want to achieve with a ‘temptation’ (something you love doing,) like sipping your morning cuppa joe. Your habit stacking plan may look like this: “After I meditate for ten minutes, I will have my coffee.” This way, the habit will become more attractive to you, making it more likely to stick.

Idea for Impact: Good habits build automatically when you don’t have to consciously think about doing them. Look for patterns in your day and think about how to use existing habits to create new, positive ones. Stacking habits can encourage you to remember, repeat, and, therefore, maintain a series of behaviors. Set yourself up for success.

Wondering what to read next?

  1. Do You Really Need More Willpower?
  2. Use This Trick to Make Daily Habits Stick This Year
  3. What the Dry January Trap Shows Us About Extremes
  4. What Are You So Afraid Of? // Summary of Susan Jeffers’s ‘Feel the Fear and Do It Anyway’
  5. An Effective Question to Help Feel the Success Now

Filed Under: Mental Models, Sharpening Your Skills Tagged With: Anxiety, Change Management, Discipline, Goals, Lifehacks, Motivation, Procrastination, Stress

The #1 Hack to Build Healthy Habits in the New Year

January 3, 2022 By Nagesh Belludi Leave a Comment

Even the more determined souls among us find that New Year’s resolutions aren’t effective.

Some of us don’t even bother making New Year’s resolutions anymore because we always break them. Mark Twain famously wrote in a letter to the Virginia City Territorial Enterprise in January 1863,

New Year’s Day: now is the accepted time to make your regular annual good resolutions. Next week you can begin paving hell with them as usual … New Year’s is a harmless annual institution, of no particular use to anybody save as a scapegoat for promiscuous drunks, and friendly calls, and humbug resolutions.

When we try to change everything at once, we set ourselves up for failure

We make bold resolutions to start exercising or losing weight, for example, without taking the steps needed to set ourselves up for success. Behavioral scientists who study habit formation argue that most people try to create healthy habits in the wrong way. Starting a new routine isn’t always easy.

Stanford University researcher B. J. Fogg, the author of Tiny Habits: The Small Changes That Change Everything (2019,) notes that jumping cold turkey into new beginnings upon the turn of the calendar demands a high level of motivation that can’t be sustained over time. He recommends starting with tiny habits to help make the new habit as easy and achievable as possible in the beginning.

Small Measures, Large Results

Small, specific goals are amazingly effective. Making a New Year’s resolution to “run a marathon this summer” is an imposing aspiration to get started on, but committing to “run two miles in 30 minutes thrice a week in January” is a first operating objective.

Break any big challenge into simple steps and just focus on getting to the first step. Taking a daily short stroll could be the beginning of an exercise habit. Then, regroup and think about step two.

The truth is, if you invest time and have even a little bit of success in any endeavor, you’re both more likely to believe the changes will last and commit more. Success builds momentum.

Idea for Impact: Good habits happen when we set ourselves up for achievable success.

Bold promises and vague goals don’t work well. Neither does beating up on yourself for lapses.

Make New Year’s resolutions by establishing long-term targets and making many small resolutions all year round. If you want to lose weight, resolve to pass up nacho-and-cheese and soda for a month.

Take one baby step at a time. Expect some setbacks. The willpower necessary will be small. And you’ll get better results that’ll actually stick.

Wondering what to read next?

  1. What the Dry January Trap Shows Us About Extremes
  2. Small Steps, Big Revolutions: The Kaizen Way // Summary of Robert Maurer’s ‘One Small Step Can Change Your Life’
  3. Use This Trick to Make Daily Habits Stick This Year
  4. Half-Size Your Goals
  5. A Worthwhile New Year’s Resolution

Filed Under: Living the Good Life, Sharpening Your Skills Tagged With: Change Management, Discipline, Getting Things Done, Goals, Lifehacks, Perfectionism, Procrastination, Targets

Inspirational Quotations #926

January 2, 2022 By Nagesh Belludi

It’s just as easy to be happy with a lot of money as with a little.
—Marvin Traub (American Businessman)

We are only vulnerable and ridiculous through our pretensions.
—Delphine de Girardin (French Novelist)

Collect impressions. Don’t be in a hurry to write them down. Because that’s something music can do better than painting: it can centralise variations of colour and light within a single picture—a truth generally ignored, obvious as it is.
—Claude Debussy (French Composer)

If heaven had granted me five more years, I could have become a real painter.
—Hokusai (Japanese Artist, Wood Engraver)

A fault confessed is half redressed.
—African Proverb

One ought to go too far, in order to know how far one can go.
—Heinrich Boll (German Writer)

You gotta play the hand that’s dealt you. There may be pain in that hand, but you play it.
—James Brady (American Government Official)

An alleged scientific discovery has no merit unless it can be explained to a barmaid.
—Ernest Rutherford (New Zealand-born Physicist)

It is not the answer that enlightens, but the question.
—Eugene Ionesco (French Dramatist)

The function of literature, through all its mutations, has been to make us aware of the particularity of selves, and the high authority of the self in its quarrel with its society and its culture. Literature is in that sense subversive.
—Lionel Trilling (American Critic)

Except that right side up is best, there is not much to learn about holding a baby. There are one hundred and fifty-two distinctly different ways—and all are right! At least all will do.
—Heywood Broun (American Journalist)

You will never know a man till you do business with him.
—Scottish Proverb

We find it hard to believe that other people’s thoughts are as silly as our own, but they probably are.
—James Harvey Robinson (American Historian)

The formula for success is simple: practice and concentration then more practice and more concentration.
—Babe Didrikson Zaharias (American Athlete)

By bourgeoisie is meant the class of modern capitalists, owners of the means of social production and employers of wage labor. By proletariat, the class of modern wage laborers who, having no means of production of their own, are reduced to selling their labor power in order to live.
—Friedrich Engels (German Socialist Political Philosopher)

Filed Under: Inspirational Quotations

Our 10 Most Popular Articles of 2021

December 31, 2021 By Nagesh Belludi Leave a Comment

Here are our most popular exclusive features of 2021. Pass this on to your friends; if they like these, they can sign up to receive our RSS feeds or email updates.

  • If You’re Looking for Bad Luck, You’ll Soon Find It. Luck is sometimes the result of taking appropriate action. And, bad luck is sometimes the result of tempting fate.
  • Be Ready to Discover What You’re Not Looking For. Creativity is a disorderly journey. Much of the time, you may never get where you’re going. You may never find what you hope to find. Stay open to the new and the unexpected.
  • ‘Follow Your Passion’ is Bad Career Advice. It’s easier to pursue your passion if you can afford to work for free. Until then, seek the peace of mind that comes from being able to pay your bills and attaining financial stability.
  • Even the Best Need a Coach. Sometimes you can be too close to things to see the truth. Blind spots are less obvious when things are going well. Coaches can help you “break your actions down and then help you build them back up again.”
  • The Solution to a Problem Often Depends on How You State It. Defining a problem narrowly (“How can we create a better mousetrap?”) will only get you restricted answers. When you define the issue more broadly (“How can we get rid of mice?”) you open up a whole range of possibilities.
  • Consensus is Dangerous. Getting everyone on the same page can produce harmony—of the cult-like variety. Encourage dissent and counterevidence in decision-making.
  • Watch Out for the Availability Bias. Don’t be disproportionately swayed by what you remember. Don’t overreact to the recent facts.
  • Leadership is Being Visible at Times of Crises. Leadership means serving as an anchor during crisis times and being available, connected, and accessible during a crisis.
  • How to Think Your Way Out of a Negative Thought. A thought-out, levelheaded analysis of the situation can unshackle the mind’s echo chamber and nudge you to think your way out of a problem and look beyond it.
  • Witty Comebacks and Smart Responses for Nosy People. Don’t feel rude about quelling impolite boundary-violators. Responding snappishly but firmly will imply that that the issue is not open for further conversation.

And here are some articles of yesteryear that continue to be popular:

  • Lessons on adversity from Charlie Munger
  • The power of negative thinking
  • The Fermi Rule & Guesstimation
  • Fight ignorance, not each other
  • Care less for what other people think
  • Expressive writing can help you heal
  • Don’t let small decisions destroy your productivity
  • How smart companies get smarter
  • How to manage smart, powerful leaders
  • Accidents can happen when you least expect

We wish you all a healthy and prosperous 2022!

Wondering what to read next?

  1. How to Face Your Fear and Move Forward
  2. Maximize Your Chance Possibilities & Get Lucky
  3. Luck Doesn’t Just Happen
  4. The Best Way to Achieve Success is to Visualize Success
  5. Transformational Leadership Lessons from Lee Kuan Yew, Singapore’s Founding Father

Filed Under: Announcements, Sharpening Your Skills Tagged With: Attitudes, Discipline, Risk, Skills for Success, Thinking Tools

Top Books I Read in 2021 & Recommend

December 30, 2021 By Nagesh Belludi Leave a Comment

  • Eric Weiner’s The Socrates Express: In Search of Life Lessons from Dead Philosophers (2020) is a distillation of the teachings of 14 great philosophers. The insights resonate with a fresh vibrancy for our problems today.
  • Daniel Kahneman’s Thinking, Fast and Slow (2011) will open your eyes to the quirky and error-prone ways in which you can be influenced in ways you don’t suspect. A showcase of the innate biases of the mind and unthinking approaches to decision-making.
  • Jeff Immelt’s Hot Seat: What I Learned Leading a Great American Company (2021) is the former General Electric CEO’s narrative of the collapse of the once-mighty company. Immelt owns up his many mistakes with a certain self-awareness and offers a then-in-time rationale for his significant decisions.
  • Greg Chapman’s The Five Love Languages: How to Express Heartfelt Commitment to Your Mate (1992) elaborates the notion that people express love differently, and people feel loved in different ways. It’s a convenient formulation, and it’s simple and relatable.
  • Clayton M. Christensen’s How Will You Measure Your Life (2012) is an entreaty to applying the principles of management business to our personal lives. Christensen’s reflections on pursuing fulfillment and standing up for your beliefs chord with many.

See also my book recommendations from 2020, 2019, 2018, 2017, 2016, 2015, and 2014.

The five books I reread every year are Benjamin Graham’s Security Analysis and The Intelligent Investor, Phil Fisher’s Common Stocks and Uncommon Profits, Dale Carnegie’s How to Win Friends and Influence People, and Peter Drucker’s The Effective Executive.

You may be interested in my article on how to process that pile of books you can’t seem to finish and my article on how to read faster and better.

I wish you enlightening reads in 2022. Recall the words of the American philosopher Mortimer J. Adler, who said, “In the case of good books, the point is not to see how many of them you can get through, but rather how many can get through to you.”

Wondering what to read next?

  1. Curate Wisely: Navigating Book Overload
  2. Do Self-Help Books Really Help?
  3. Thinking Straight in the Age of Overload // Book Summary of Daniel Levitin’s ‘The Organized Mind’
  4. Books I Read in 2017 & Recommend
  5. A Guide to Intelligent Reading // Book Summary of Mortimer Adler’s ‘How to Read a Book’

Filed Under: Leadership Reading, Sharpening Your Skills Tagged With: Books

Don’t Over-Measure and Under-Prioritize

December 27, 2021 By Nagesh Belludi Leave a Comment

There’s a difference between what you can measure and what you must prioritize.

If you let the data drive the process, you’ll end up with an abundance of metrics that you don’t really know what to do with. Don’t build metrics based on what is easy to measure instead of measuring what matters.

While you might want to track many metrics, you need to prioritize a few of them—just the ones that matter most for your team. Start with strategic goals, and frame the data collection and analysis around those goals. Be clear about these goals in your internal communications.

Idea for Impact: The more you measure, the less prioritized you can be. Don’t fall into the trap of trying to measure everything. Focus on developing reliable metrics and models that consistently link the data to your team’s performance. Measure what matters.

Wondering what to read next?

  1. Why Incentives Backfire and How to Make Them Work: Summary of Uri Gneezy’s Mixed Signals
  2. Putting the WOW in Customer Service // Book Summary of Tony Hsieh’s Delivering Happiness
  3. Numbers Games: Summary of The Tyranny of Metrics by Jerry Muller
  4. When Work Becomes a Metric, Metrics Risk Becoming the Work: A Case Study of the Stakhanovite Movement
  5. Be Careful What You Count: The Perils of Measuring the Wrong Thing

Filed Under: Leading Teams, Sharpening Your Skills Tagged With: Goals, Motivation, Performance Management, Persuasion

Inspirational Quotations #925

December 26, 2021 By Nagesh Belludi

We have, as human beings, a storytelling problem. We’re a bit too quick to come up with explanations for things we don’t really have an explanation for.
—Malcolm Gladwell (Canadian Journalist, Author)

Fullness of knowledge always and necessarily means some understanding of the depths of our ignorance, and that is always conducive to both humility and reverence.
—Robert Andrews Millikan (American Physicist)

God has so made the mind of man that a peculiar deliciousness resides in the fruits of personal industry.
—William Wilberforce (English Social Reformer)

What you lose as you age is witnesses, the ones that watched from early on and cared, like your own little grandstand.
—John Updike (American Author)

Go on—but don’t think you can kill my confidence. I’ve had experts doing it for years.
—John Osborne (English Playwright, Actor)

The one predominant duty is to find one’s work and do it.
—Charlotte Perkins Gilman (American Feminist, Writer)

Self esteem is the reputation we acquire with ourselves.
—Nathaniel Branden (American Psychotherapist)

So great is the effect of cleanliness upon man, that it extends even to his moral character.—Virtue never dwelt long with filth; nor do I believe there ever was a person scrupulously attentive to cleanliness who was a consummate villain.
—Benjamin Thompson (American-British Scientist)

An “unemployed” existence is a worse negation of life than death itself.
—Jose Ortega y. Gasset (Spanish Philosopher)

Persecution was at least a sign of personal interest. Tolerance is composed of nine parts of apathy to one of brotherly love.
—Frank Moore Colby (American Writer, Editor)

Persevering mediocrity is much more respectable, and unspeakably more useful, than talented inconstancy.
—James Hamilton (Scottish Protestant Minister)

You will never change your life until you change something you do daily. The secret of your success is found in your daily routine.
—Darren Hardy (American Author)

Human memory is a marvelous but fallacious instrument. The memories which lie within us are not carved in stone; not only do they tend to become erased as the years go by, but often they change, or even increase by incorporating extraneous features.
—Primo Levi (Italian Novelist, Poet)

The criterion of simplicity requires that the minimum number of assumptions be postulated.
—Albert Low (Canadian Zen Master)

Filed Under: Inspirational Quotations

Why Amazon Banned PowerPoint

December 23, 2021 By Nagesh Belludi Leave a Comment

One of the distinctive features of the Amazon management system is its use of the long-form to facilitate decision-making. Jeff Bezos has claimed that banning PowerPoint presentations—more specifically disallowing bullet points for sharing ideas—as Amazon’s “probably the smartest thing we ever did.”

Since June 2004, Bezos has forbidden bullet points and PowerPoint at a senior leadership level. Instead of presentations, teams are expected to iterate an approach to sharing information that involves writing memos of running copy, usually a “six-page, narratively-structured memo.” Meetings typically begin in silence as all participants sit and read the memo for up to half an hour before discussing the subject matter.

Ram Charan and Julia Yang’s The Amazon Management System (2019) reproduces the original email from Bezos explaining this dictum:

Well-structured, narrative text is what we’re after, rather than just text. If someone builds a list of bullet points in Word, that would be just as bad as PowerPoint.

The reason writing a good four-page memo is harder than ‘writing’ a 20-page PowerPoint is because the narrative structure of a good memo forces better thought and better understanding of what’s more important than what, and how things are related.

PowerPoint-style presentations somehow give permission to gloss over ideas, flatten out any sense of relative importance, and ignore the interconnectedness of ideas.

Using memos may seem counterintuitive in an age when communication is increasingly visual. However, long-form has a way of forcing rigor to think through ideas properly, reconcile viewpoints pro and con, iron out logical inconsistencies, and consider second-order consequences.

Bezos’s approach is brilliant not just because sentences and paragraphs enable a certain clarity in thought and exchange of ideas. It also inhibits some of the usual shortcomings of brainstorming meetings, viz., interruptions, biases that initiate groupthink, and the tendency to reward rhetorical ability over substance. Forcing all meeting attendees to read the memo in real-time prevents them from pretending to have read it before a meeting and then bluffing their way through the meeting.

Idea for Impact: Think complex, speak simple, decide better.

Bullet points and “decks” are often the least effective way of sharing ideas. Having a narrative structure allows you to clarify your thinking and provide a logical, sequenced argument to support your ideas.

Wondering what to read next?

  1. Lessons from Amazon: ‘Mock Press Release’ Discipline to Sell an Idea
  2. Starbucks’ Oily Brew: Lessons on Innovation Missing the Mark
  3. Learning from Amazon: Getting Your House in Order
  4. How Jeff Bezos is Like Sam Walton
  5. Persuade Others to See Things Your Way: Use Aristotle’s Ethos, Logos, Pathos, and Timing

Filed Under: Effective Communication, Leading Teams, Mental Models, The Great Innovators Tagged With: Amazon, Critical Thinking, Entrepreneurs, Jeff Bezos, Leadership Lessons, Persuasion, Presentations, Writing

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About: Nagesh Belludi [hire] is a St. Petersburg, Florida-based freethinker, investor, and leadership coach. He specializes in helping executives and companies ensure that the overall quality of their decision-making benefits isn’t compromised by a lack of a big-picture understanding.

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Unless otherwise stated in the individual document, the works above are © Nagesh Belludi under a Creative Commons BY-NC-ND license. You may quote, copy and share them freely, as long as you link back to RightAttitudes.com, don't make money with them, and don't modify the content. Enjoy!